State Prog Admin - Event Coordinator

State of Minnesota; Rochester (MN); On-site; USD 51,000 - 74,000; Full time

Benefits offered by this job

Paid vacation and sick leave

12 paid holidays per year

Low-cost medical, dental, vision plans

Pension plan

Job summary

The State of Minnesota is hiring at Rochester TC-MAPE for an events coordination role. The position emphasizes managing a wide range of events, proper facility procedures, strong client communication, and compliance with applicable laws and contracts.

Ideal candidates will have 3+ years in event management, proficiency with EMS reservations software, and strong skills in Microsoft and Adobe suites, along with excellent organization and collaboration across diverse groups.

Qualifications

• 3 years’ experience in event management or related field.
• Working knowledge of facility management procedures including planning, preparation, implementation, and evaluation of a wide variety of events.
• Excellent written and verbal communication and customer service skills.
• Working knowledge of laws, rules, regulations, agreements, and contracts in event planning and marketing sufficient to maintain event compliance.
• Excellent organizational and time management skills.
• Experience and knowledge with EMS reservations software including configuration and reporting.
• Proficiency in Microsoft Suite programs, Adobe Suite programs, and event scheduling software.
• Ability to set-up and takedown equipment for events, including the moving of tables, chairs, event staging, and sound systems.
• Experience in working with a diverse group of students, staff, and community members.

Responsibilities

• Plan and coordinate a wide variety of events from start to finish.
• Manage facilities procedures for event setup and execution.
• Communicate with clients and vendors clearly and professionally.
• Ensure event compliance with laws, rules, and contracts.
• Organize schedules and manage time effectively.
• Configure EMS reservations software and generate reports.
• Utilize Microsoft and Adobe suites and scheduling tools.
• Set up and takedown equipment including staging and sound.
• Collaborate with diverse students, staff, and community members.

Skills

Event management

Communication skills

Customer service

Time management

EMS reservations software

Microsoft Suite

Adobe Suite

Event scheduling software

Diversity/inclusion

Tools

EMS reservations software

Microsoft Suite

Adobe Suite

Event scheduling software

Job description

• Job ID: 96683
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 08/27/2026
• Closing Date: 09/11/2026
• Hiring Agency/Seniority Unit: MN St Colleges & Universities / Rochester TC-MAPE
• Appointment Type: Unlimited
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $24.40 - $35.30 / hourly; $50,947 - $73,706 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

• 3 years’ experience in event management or related field.
• Working knowledge of facility management procedures including planning, preparation, implementation, and evaluation of a wide variety of events.
• Excellent written and verbal communication and customer service skills.
• Working knowledge of laws, rules, regulations, agreements, and contracts in event planning and marketing sufficient to maintain event compliance.
• Excellent organizational and time management skills
• Experience and knowledge with EMS reservations software including configuration and reporting.
• Proven proficiency in Microsoft Suite programs, Adobe Suite programs, and event scheduling software.
• Ability to set-up and takedown equipment for events, including the moving of tables, chairs, event staging, and sound systems.
• Experience in working with a diverse group of students, staff, and community members.

Preferred Qualifications

• Demonstrates negotiation and conflict resolution skills.
• Experience managing or coordinating events.
• Knowledge of public address systems and other sound reinforcement equipment including set-up and operation.

If you have questions about this position, contact Haley Lenway at [e-mail] or [phone]

About RCTC

RCTC is a member of Minnesota State- a higher education system that includes 24 two-year community and technical colleges and seven state universities serving more than 430,000 students. It is the fifth-largest higher education system of its kind in the United States.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.