State Prog Admin

mnstate.edu; Rochester, Northern (MN, KY); Hybrid; USD 34,000 - 49,000; Full time

Benefits offered by this job

Paid vacation and sick leave

12 paid holidays per year

Retirement plan

Job summary

Rochester Community and Technical College is seeking a State Program Admin responsible for organizing and overseeing event logistics for campus facilities, including processing agreements and invoicing. The role uses EMS for reservations and serves as the on-site coordinator for after-hours events.

Ideal candidates will have 3 years of event management experience, strong communication skills, and familiarity with contracts and compliance.

Qualifications

• 3 years’ experience in event management or related field.
• Excellent written and verbal communication and customer service skills.
• Working knowledge of laws, rules, regulations, agreements, and contracts in event planning and marketing.
• Excellent organizational and time management skills.
• Experience with EMS reservations software including configuration and reporting.
• Proficiency in Microsoft Suite and Adobe Suite; experience with event scheduling software.

Responsibilities

• Coordinate and plan events at multiple campus locations.
• Process facility use agreements and billings; maintain records of usage and rental revenues.
• Facilitate reservations using EMS and act as on-site coordinator for evening and weekend events.

Skills

Event planning

Communication skills

Customer service

Time management

Negotiation

Contract knowledge

Team coordination

Equipment setup

Education

Bachelor’s degree

Tools

EMS reservations software

Microsoft Office

Adobe Suite

Event scheduling software

Job description

State Prog Admin - Rochester Community and Technical College

Job Title: State Prog Admin

Job Description

The Event Coordinator organizes and pulls together all logistical planning for special events occurring at the Regional Sports facilities, the Regional Stadium, and other locations throughout campus serving as a point of contact for internal and external customers from initial inquiry through event execution. This position oversees the accurate processing of facility use agreements and account invoicing and maintains accurate records of usage and rental revenues. This position also facilitates reservations using the event management system (EMS) software and is the designated, on-site coordinator of evening and weekend events.

Salary Range

$24.40 - $35.30 hourly

Classification & Hours

Full time

8:00am-4:30pm (Monday-Friday)

Telework: No

Minimum Qualifications

• 3 years’ experience in event management or related field.
• Working knowledge of facility management procedures including planning, preparation, implementation, and evaluation of a wide variety of events.
• Excellent written and verbal communication and customer service skills.
• Working knowledge of laws, rules, regulations, agreements, and contracts in event planning and marketing sufficient to maintain event compliance.
• Excellent organizational and time management skills.
• Experience and knowledge with EMS reservations software including configuration and reporting.
• Proven proficiency in Microsoft Suite programs, Adobe Suite programs, and event scheduling software.
• Ability to set-up and takedown equipment for events, including the moving of tables, chairs, event staging, and sound systems.
• Experience in working with a diverse group of students, staff, and community members.

Preferred Qualifications

• Bachelor’s degree
• Demonstrates negotiation and conflict resolution skills.
• Experience managing or coordinating events.
• Knowledge of public address systems and other sound reinforcement equipment including set-up and operation.
• 5+ years’ customer service experience

Location

Rochester, Minnesota

Benefits

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being
• Support to help you reach your career goals: Training, classes, and professional development
• Tuition reimbursement
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
• Employee Assistance Program (EAP) for work/life support: A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
• Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

Equal Opportunity & Non-Discrimination

• Rochester Community and Technical College acts affirmatively in aggressively soliciting applications and hiring members of protected groups, including women, minorities, veterans, and disabled persons.
• We apply equal opportunity in our hiring process and provide reasonable accommodation upon request.
• Persons in protected classes are encouraged to apply.
• Please assist us in this affirmative action endeavor by encouraging all qualified candidates to apply for vacancies at our institution.
• NOTICE: In accordance with the Minnesota State Colleges & Universities Vehicle Fleet Safety Program, employees driving on college/university business, whether using a personal, rental or state vehicle, shall be required to conform to Minnesota State’s vehicle use criteria and consent to a Motor Vehicle Records check.
• The safety of all members of the Rochester Community and Technical College campus community is of vital concern.
• Resources including the current Annual Security Report are available at our Campus Safety webpage.
• AN EQUAL OPPORTUNITY EMPLOYER Minnesota State is an equal opportunity employer/educator committed to the principles of diversity.
• We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law.
• As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Additional Information

Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/.

Position Dates

Desired Start Date: 09-11-2026

Position End Date: Open

Open Date: 08-27-2026

Close Date: 09-11-2026