Campus Administrative Secretary & Budget Coordinator

La Joya Independent School District; La Joya (TX); On-site; USD 30,000 - 45,000; Full time

Job summary

La Joya Independent School District is seeking an Administrative Assistant (Campus) to support the campus with budgeting, records, and daily operations. The role reports to the Principal and involves managing logistics for meetings, communications, and staff coordination.

The position requires a High School Diploma or GED, secretarial training, and several years of clerical experience. It emphasizes confidentiality, organization, and effective communication within a school setting.

Qualifications

• Education/Certification: High School Diploma or GED
• Secretarial/ Clerical Training
• Experience: Three years experience as a secretary, or five years experience as school clerk
• Special Knowledge/Skills: Proficient keyboarding and file maintenance skills; Ability to use software to develop spreadsheets, databases, and do word processing; Ability to maintain accurate and auditable records; Knowledge of basic accounting principles; Ability to follow verbal and written instructions; Ability to perform a variety of tasks often changing assignment on short notice; Effective organizational, communication, and interpersonal skills

Responsibilities

• Manage campus budget and bookkeeping.
• Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s). Process, organize, and send for payment of Purchase Orders.
• Facilitate office routines and records such as staff attendance, substitute logs and visitor logs.
• Prepare a variety of materials, such as letters, student records, reports memos, and monthly statements.
• Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
• Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements.
• Maintain school calendar of events.Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Schedule meetings and appointments and maintain calendar for principal.
• Assist with planning, preparation, and setup of faculty meetings and campus activities.
• Coordinate campus activities as assigned by principal.
• Supervise office clerical staff.
• Assist students, teachers, and parents as needed.
• Maintain confidentiality.
• Perform other duties as assigned by principal.

Skills

Keyboarding

File maintenance

Spreadsheets

Databases

Word processing

Record keeping

Basic accounting

Verbal instructions

Written instructions

Organizational skills

Interpersonal skills

Education

High School Diploma or GED

Secretarial/ Clerical Training

Job description

La Joya Independent School District is seeking an Administrative Assistant (Campus) to support the campus with budgeting, records, and daily operations. The role reports to the Principal and involves managing logistics for meetings, communications, and staff coordination.

The position requires a High School Diploma or GED, secretarial training, and several years of clerical experience. It emphasizes confidentiality, organization, and effective communication within a school setting.