Administrative Assistant ( Campus)

La Joya Independent School District; La Joya (TX); On-site; USD 30,000 - 45,000; Full time

Job summary

La Joya Independent School District is seeking an Administrative Assistant (Campus) to support the campus with budgeting, records, and daily operations. The role reports to the Principal and involves managing logistics for meetings, communications, and staff coordination.

The position requires a High School Diploma or GED, secretarial training, and several years of clerical experience. It emphasizes confidentiality, organization, and effective communication within a school setting.

Qualifications

• Education/Certification: High School Diploma or GED
• Secretarial/ Clerical Training
• Experience: Three years experience as a secretary, or five years experience as school clerk
• Special Knowledge/Skills: Proficient keyboarding and file maintenance skills; Ability to use software to develop spreadsheets, databases, and do word processing; Ability to maintain accurate and auditable records; Knowledge of basic accounting principles; Ability to follow verbal and written instructions; Ability to perform a variety of tasks often changing assignment on short notice; Effective organizational, communication, and interpersonal skills

Responsibilities

• Manage campus budget and bookkeeping.
• Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s). Process, organize, and send for payment of Purchase Orders.
• Facilitate office routines and records such as staff attendance, substitute logs and visitor logs.
• Prepare a variety of materials, such as letters, student records, reports memos, and monthly statements.
• Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
• Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements.
• Maintain school calendar of events.Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Schedule meetings and appointments and maintain calendar for principal.
• Assist with planning, preparation, and setup of faculty meetings and campus activities.
• Coordinate campus activities as assigned by principal.
• Supervise office clerical staff.
• Assist students, teachers, and parents as needed.
• Maintain confidentiality.
• Perform other duties as assigned by principal.

Skills

Keyboarding

File maintenance

Spreadsheets

Databases

Word processing

Record keeping

Basic accounting

Verbal instructions

Written instructions

Organizational skills

Interpersonal skills

Education

High School Diploma or GED

Secretarial/ Clerical Training

Job description

Administrative Assistant ( Campus)

La Joya Independent School District Assigned Campus - La Joya, Texas Open in Google Maps

This job is also posted in La Joya Independent School District

Job Details

Job ID: 5867126
Application Deadline: Posted until filled
Posted: Aug 03, 2026 5:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Job Title: Campus Secretary(Administrative Assistant) Wage/Hour Status: Non-Exempt

Reports to: Principal Pay Grade 5: Administrative Support Pay

Dept/School: Campus Updated: July 2024

District Primary Purpose: To assist and promote La Joya ISD in implementing a rigorous curriculum/instructional program that supports student success and achievement.

Department Primary Purpose: Assist the principal in the overall organization and operations of the campus.

Qualifications:

Education/Certification: High School Diploma or GED

Secretarial/ Clerical Training

Experience: Three years experience as a secretary, or five years experience as school clerk

Special Knowledge/Skills:

Proficient keyboarding and file maintenance skills

Ability to use software to develop spreadsheets, databases, and do word processing

Ability to maintain accurate and auditable records

Knowledge of basic accounting principles

Ability to follow verbal and written instructions

Ability to perform a variety of tasks often changing assignment on short notice

Effective organizational, communication, and interpersonal skills

Major Responsibilities and Duties:

• Manage campus budget and bookkeeping.
• Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s). Process, organize, and send for payment of Purchase Orders.
• Facilitate office routines and records such as staff attendance, substitute logs and visitor logs.
• Prepare a variety of materials, such as letters, student records, reports memos, and monthly statements.
• Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment
• Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements.
• Maintain school calendar of events.Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Schedule meetings and appointments and maintain calendar for principal.
• Assist with planning, preparation, and setup of faculty meetings and campus activities.
• Coordinate campus activities as assigned by principal.
• Supervise office clerical staff.
• Assist students, teachers, and parents as needed.
• Maintain confidentiality.
• Perform other duties as assigned by principal.

WORKING CONDITIONS:

Mental Demands:

Maintain emotional control under stress.

Physical Demands/Environmental Factors:

Repetitive hand motions; prolonged use of computer. Works with frequent interruptions. Moderate standing, stooping, bending, and lifting.

POSITION WORKING DAYS: Elementary: 217

Middle School 220

Specialty Campus 226

Position Type: Full-Time

Job Requirements

• Citizenship, residency or work visa required

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