Administrative Assistant

Talentify; La Joya (TX); On-site; USD 38,000 - 47,000; Full time

Job summary

Talentify is seeking a Campus Secretary (Administrative Assistant) for La Joya ISD. The role supports the principal, coordinates campus operations, handles budgets, deposits, and records, and maintains confidential information with discretion.

Education requirements include a high school diploma or GED and clerical training; experience requirements are 3 years as a secretary or 5 years as a school clerk. Strong keyboarding, spreadsheets, databases, and word processing are essential.

Qualifications

• High School Diploma or GED required.
• Secretarial/clerical training completed.
• Three years as secretary or five years as school clerk.

Responsibilities

• Manage campus budget and bookkeeping.
• Prepare and deposit activity funds and process purchase orders.
• Facilitate office routines and records (attendance, logs).
• Prepare letters, student records, reports, memos, statements.
• Support budget prep and maintain expenditure records.
• Prepare campus communications and forms per district standards.
• Maintain school calendar and coordinate events.
• Receive calls, route messages, schedule principal meetings.
• Assist with faculty meetings and campus activities.
• Coordinate campus activities as assigned by principal.
• Supervise clerical staff and assist students, teachers, parents.
• Maintain confidentiality and perform other duties as needed.

Skills

Budget management

Record keeping

Office coordination

Communication

Scheduling

Confidentiality

Clerical/secretarial skills

Interpersonal skills

Education

High School Diploma or GED

Secretarial/ Clerical Training

Tools

Spreadsheets

Databases

Word processing

Job description

Job Title: Campus Secretary (Administrative Assistant) Wage/Hour Status: Non-Exempt

Reports to: Principal Pay Grade 6: Administrative Support Pay

Dept/School: Campus Updated: July 2024

District Primary Purpose: To assist and promote La Joya ISD in implementing a rigorous curriculum/instructional program that supports student success and achievement.

Department Primary Purpose: Assist the principal in the overall organization and operations of the campus.

Qualifications

Education/Certification: High School Diploma or GED

Secretarial/ Clerical Training

Experience: Three years experience as a secretary, or five years experience as school clerk

Special Knowledge/Skills

Proficient keyboarding and file maintenance skills

Ability to use software to develop spreadsheets, databases, and do word processing

Ability to maintain accurate and auditable records

Knowledge of basic accounting principles

Ability to follow verbal and written instructions

Ability to perform a variety of tasks often changing assignment on short notice

Effective organizational, communication, and interpersonal skills

Major Responsibilities and Duties

1. Manage campus budget and bookkeeping.
2. Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s). Process, organize, and send for payment of Purchase Orders.
3. Facilitate office routines and records such as staff attendance, substitute logs and visitor logs.
4. Prepare a variety of materials, such as letters, student records, reports, memos, and monthly statements.
5. Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment
6. Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements.
7. Maintain school calendar of events.Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
8. Receive incoming calls, take reliable messages, and route to appropriate staff.
9. Schedule meetings and appointments and maintain calendar for principal.
10. Assist with planning, preparation, and setup of faculty meetings and campus activities.
11. Coordinate campus activities as assigned by principal.
12. Supervise office clerical staff.
13. Assist students, teachers, and parents as needed.
14. Maintain confidentiality.
15. Perform other duties as assigned by principal.

WORKING CONDITIONS

Mental Demands

Maintain emotional control under stress.

Physical Demands/Environmental Factors

Repetitive hand motions; prolonged use of computer. Works with frequent interruptions. Moderate standing, stooping, bending, and lifting.

POSITION WORKING DAYS: Elementary: 217

Middle School 220

Specialty Campus 226