Administrative Assistant

Jimmy Carter Early College High School; La Joya (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Jimmy Carter Early College High School in La Joya, Texas seeks a Campus Secretary (Administrative Assistant) to support the principal and campus operations. The role includes managing budgeting and bookkeeping, processing payments and purchase orders, and maintaining staff and student records.

Expected to handle calendars, meetings, communications, and a variety of clerical tasks with strong keyboarding, spreadsheet, and word processing skills.

Qualifications

• High school diploma or GED required with secretarial training.
• Three years as secretary or five years as school clerk preferred.
• Proficient keyboarding and file maintenance skills.
• Ability to use software for spreadsheets, databases, and word processing.
• Maintain accurate and auditable records with basic accounting knowledge.
• Strong organizational, verbal/written communication, and interpersonal skills.

Responsibilities

• Manage campus budget and bookkeeping.
• Prepare cash deposits for activity accounts and process purchase orders.
• Coordinate office routines: staff attendance, logs, and visitor records.
• Prepare letters, student records, reports, and monthly statements.
• Maintain calendar, schedule meetings, and support faculty activities.

Skills

Keyboarding

File maintenance

Spreadsheets

Databases

Word processing

Records management

Organization

Education

High School Diploma or GED

Secretarial/ Clerical Training

Job description

La Joya Independent School District Jimmy Carter Early College High School - La Joya, Texas Open in Google Maps

Administrative Assistant

La Joya Independent School District Jimmy Carter Early College High School - La Joya, Texas Open in Google Maps

This job is also posted in La Joya Independent School District

Job Details

Job ID: 5920911

Application Deadline: Posted until filled

Posted: Sep 10, 2026 5:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Job Title: Campus Secretary(Administrative Assistant) Wage/Hour Status: Non-Exempt

Reports to: Principal Pay Grade 6: Administrative Support Pay

Dept/School: Campus Updated: July 2024

District Primary Purpose: To assist and promote La Joya ISD in implementing a rigorous curriculum/instructional program that supports student success and achievement.

Department Primary Purpose: Assist the principal in the overall organization and operations of the campus.

Qualifications:

Education/Certification: High School Diploma or GED

Secretarial/ Clerical Training

Experience: Three years experience as a secretary, or five years experience as school clerk

Special Knowledge/Skills:

Proficient keyboarding and file maintenance skills

Ability to use software to develop spreadsheets, databases, and do word processing

Ability to maintain accurate and auditable records

Knowledge of basic accounting principles

Ability to follow verbal and written instructions

Ability to perform a variety of tasks often changing assignment on short notice

Effective organizational, communication, and interpersonal skills

Major Responsibilities and Duties:

• Manage campus budget and bookkeeping.
• Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s). Process, organize, and send for payment of Purchase Orders.
• Facilitate office routines and records such as staff attendance, substitute logs and visitor logs.
• Prepare a variety of materials, such as letters, student records, reports, memos, and monthly statements.
• Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment
• Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements.
• Maintain school calendar of events.Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Schedule meetings and appointments and maintain calendar for principal.
• Assist with planning, preparation, and setup of faculty meetings and campus activities.
• Coordinate campus activities as assigned by principal.
• Supervise office clerical staff.
• Assist students, teachers, and parents as needed.
• Maintain confidentiality.
• Perform other duties as assigned by principal.

WORKING CONDITIONS:

Mental Demands:

Maintain emotional control under stress.

Physical Demands/Environmental Factors:

Repetitive hand motions; prolonged use of computer. Works with frequent interruptions. Moderate standing, stooping, bending, and lifting.

POSITION WORKING DAYS: Elementary: 217

Middle School 220

Specialty Campus 226

Position Type: Full-Time

Job Requirements

• Citizenship, residency or work visa required