Campus Administrative & Events Coordinator (80%)

University of Wisconsin-Green Bay; Green Bay (WI); On-site; USD 28,000 - 30,000; Part time

Job summary

University of Wisconsin-Green Bay seeks an energetic and detail-oriented Department Assistant (80%, 1-Year Appointment) to provide essential front-line and administrative support for the Resch School of Engineering and Cofrin School of Business. You will manage office operations, coordinate events, and handle budget workflows in a fast-paced academic environment.

The role emphasizes proactive communication, process adherence, and cross-department collaboration to support students, faculty, and

Qualifications

• High School Diploma at time of application.
• Proficient with Microsoft Office; able to learn other software.

Responsibilities

• Serves as a first point of contact for individuals and groups, routes inquiries to appropriate entities.
• Assist new employees/student employees with office supplies and office machines.
• Manages office operations including mail, copy machines, and other office equipment.
• Sends, receives, copies, and distributes communications according to policies and procedures under general supervision.
• Maintains records and electronic/physical filing systems per policies.
• Annual computer equipment inventory reporting to IT.
• Confidential shredding coordination, loading and delivery.
• Schedules and secures resources for meetings, conferences, and unit operations.
• Schedules conference room and coordinates meetings, advisory boards, committees and accreditation activities.
• Plans and executes events including logistics, catering, and materials.
• Finalizes meeting minutes and tracks action items.
• Processes copy, supply orders; manages PO, invoices and expense reports; tracks budgets.

Skills

Customer service

Office administration

Communication

Event coordination

Education

High School Diploma

Bachelor’s Degree

Tools

Microsoft Office

Job description

University of Wisconsin-Green Bay seeks an energetic and detail-oriented Department Assistant (80%, 1-Year Appointment) to provide essential front-line and administrative support for the Resch School of Engineering and Cofrin School of Business. You will manage office operations, coordinate events, and handle budget workflows in a fast-paced academic environment.

The role emphasizes proactive communication, process adherence, and cross-department collaboration to support students, faculty, and