Event & Meeting Space Coordinator (Front Desk & AV)

University of Wisconsin–Madison; Madison (WI); On-site; USD 28,000 - 40,000; Full time

Job summary

University of Wisconsin–Madison Extension is seeking an Administrative Assistant II to coordinate on-site event spaces and serve as the primary contact for staff, community members, and visitors. The role includes scheduling, front desk support, and managing facility records.

The position emphasizes coordinating events, providing customer service, and supporting technology setup for meetings in 3500 University Avenue. Regular, on-site work and strong organizational skills are essential.

Qualifications

• Excellent organizational skills and attention to detail.
• Flexibility to multitask, work with frequent disruptions, and adjust to changing schedules.

Responsibilities

• Schedules logistics for meetings, conferences, travel, and unit operations.
• Acts as first point of contact for individuals and groups, providing information and routing inquiries.
• Collects and prepares communications materials from established sources using technology.
• Supports use of meeting and event spaces through scheduling, configuration, and technology setup.
• Distributes communications according to policies and procedures under general supervision.
• Assists in the management and upkeep of 3500 University Avenue.
• Maintains electronic/physical records per policies and procedures.

Skills

Organizational skills

Multitasking

Customer service

Education

High school diploma

Tools

Microsoft Office

AV technology

Job description

University of Wisconsin–Madison Extension is seeking an Administrative Assistant II to coordinate on-site event spaces and serve as the primary contact for staff, community members, and visitors. The role includes scheduling, front desk support, and managing facility records.

The position emphasizes coordinating events, providing customer service, and supporting technology setup for meetings in 3500 University Avenue. Regular, on-site work and strong organizational skills are essential.