Temporary University Staff - Administrative

University of Wisconsin-Green Bay; Green Bay (WI); On-site; USD 24,796 - 33,062; Full time

Job summary

University of Wisconsin-Green Bay is seeking to fill a temporary University Staff - Administrative role within the Administrative Assistant I profile. The position supports multiple departments with general office tasks and administrative duties.

Candidate will join a general temporary pool for vacancies occurring July 1, 2026 to June 30, 2027; duties include document handling, scheduling, and first-contact responsibilities in a university setting.

Qualifications

• Strong interpersonal and oral/written communication skills.
• Excellent computer skills with Microsoft Office (Excel, Word, Outlook).
• Ability to work autonomously and in a self-directed fashion.
• Detail oriented with ability to manage multiple priorities.
• Ability to exercise sound judgment and decision making.

Responsibilities

• Tracks, stocks, orders, and inventories office supplies to ensure adequate materials are available for workplace operation
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• Serves as first point of contact for individuals and groups providing basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities

Skills

Interpersonal communication

MS Office proficiency

Autonomy

Detail oriented

Decision making

Tools

Microsoft Office

Job description

Position Title

Temporary University Staff - Administrative

Job Category

University Staff

Employment Type

Terminal (Fixed Term)

Job Profile

Administrative Assistant I

Job Duties

Applications will be considered for vacancies that occur from July 1, 2026 to June 30, 2027. This posting does not apply to a specific current opening. Respondents will be included in a general administrative support temporary pool. Job duties may include general office assistance and administrative support for individual departments at UW‑Green Bay.

Key Job Responsibilities

• Tracks, stocks, orders, and inventories office supplies to ensure adequate materials are available for workplace operation
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• Serves as first point of contact for individuals and groups providing basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities

Qualifications

• Strong interpersonal and oral/written communication, organizational and administrative skills
• Excellent computer skills including proficiency with Microsoft Office (Excel, Word, Outlook)
• Capacity to work autonomously and in a self-directed fashion
• Detail oriented and able to manage multiple priorities simultaneously
• Ability to exercise sound judgment and decision making

Conditions Of Appointment

A pre‑employment education check which includes, but is not limited to, the verification of academic credentials will be conducted on the finalist(s). A criminal conviction investigation will be conducted on the finalist(s). In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

The University of Wisconsin‑Green Bay does not offer H‑1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Success Expectations

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace. The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

Equal Opportunity Employer

UW is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.