Calm Administrative & Scheduling Specialist

Caring Transitions of Bainbridge Island & Port Orchard; Bremerton (WA); On-site; USD 38,000 - 48,000; Full time

Job summary

Caring Transitions of Bainbridge Island is seeking an administrative assistant to join our Poulsbo office. The role supports daily office operations and ensures smooth workflow across teams.

The ideal candidate is calm, organized, detail-oriented, and communicates clearly in writing and verbally. You will manage accounts, schedule owner appointments, and summarize weekly ledger details for month-end reporting.

Qualifications

• 2 year associate degree in any field.
• 1-2 years experience as an administrative assistant or receptionist.
• Strong organizational, communication, and time-management skills.
• Proven ability to work in a highly detailed environment.
• Positive, relaxed and calm attitude.
• Resourceful with clear and timely communication skills.
• Familiarity with office equipment (printers, fax, laptop).
• Proficiency in Microsoft Office (Excel, PowerPoint, Outlook calendar).

Responsibilities

• Field inbound communications - answer phone calls and general email inquiries and route to appropriate internal parties.
• Coordinate scheduling - set up meetings and consultations optimizing time across territory travel and project management.
• Organize internal resources - build out and maintain processes to keep files and office workflow organized and easily accessible.

Skills

Organization

Communication

Time management

Attention to detail

Calm demeanor

Resourcefulness

Office equipment familiarity

MS Office

Education

Associate degree (2-year)

Tools

MS Excel

PowerPoint

Adobe

Outlook calendar

Job description

Caring Transitions of Bainbridge Island is seeking an administrative assistant to join our Poulsbo office. The role supports daily office operations and ensures smooth workflow across teams.

The ideal candidate is calm, organized, detail-oriented, and communicates clearly in writing and verbally. You will manage accounts, schedule owner appointments, and summarize weekly ledger details for month-end reporting.