Seattle Administrative Specialist – Office Ops & Onboarding

KASE; Seattle (WA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

401(k) with employer matching

Medical, dental, and vision insurance

Paid time off and holidays

Job summary

KASE is seeking an Administrative Assistant to support a growing professional services team in Seattle. You will be the sole on-site administrator, partnering with a remote HR team to keep operations smooth and the office welcoming.

The ideal candidate is resourceful, proactive, and detail-oriented, able to structure their day, handle tasks with minimal direction, and communicate effectively with remote leadership.

Qualifications

• 2+ years of administrative, operations, or customer service experience.
• Ability to work independently and own responsibilities from start to finish.
• Dynamic and evolving environment requiring proactive collaboration.

Responsibilities

• Support day-to-day office operations and maintain a welcoming, organized workspace.
• Process mail, invoices, and expenses with accuracy.
• Coordinate deliveries, vendors, and building access as needed.
• Manage office supplies and document organization, digital and physical.

Skills

Administrative experience

Independent worker

Proactive communication

Microsoft Office & Google Workspace

Detail oriented

Customer service

Tools

Microsoft Office

Google Workspace

Job description

KASE is seeking an Administrative Assistant to support a growing professional services team in Seattle. You will be the sole on-site administrator, partnering with a remote HR team to keep operations smooth and the office welcoming.

The ideal candidate is resourceful, proactive, and detail-oriented, able to structure their day, handle tasks with minimal direction, and communicate effectively with remote leadership.