Administrative Assistant

KASE; Seattle (WA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

401(k) with employer matching

Medical, dental, and vision insurance

Paid time off and holidays

Job summary

KASE is seeking an Administrative Assistant to support a growing professional services team in Seattle. You will be the sole on-site administrator, partnering with a remote HR team to keep operations smooth and the office welcoming.

The ideal candidate is resourceful, proactive, and detail-oriented, able to structure their day, handle tasks with minimal direction, and communicate effectively with remote leadership.

Qualifications

• 2+ years of administrative, operations, or customer service experience.
• Ability to work independently and own responsibilities from start to finish.
• Dynamic and evolving environment requiring proactive collaboration.

Responsibilities

• Support day-to-day office operations and maintain a welcoming, organized workspace.
• Process mail, invoices, and expenses with accuracy.
• Coordinate deliveries, vendors, and building access as needed.
• Manage office supplies and document organization, digital and physical.

Skills

Administrative experience

Independent worker

Proactive communication

Microsoft Office & Google Workspace

Detail oriented

Customer service

Tools

Microsoft Office

Google Workspace

Job description

We’re looking for a thoughtful, self-directed, and highly organized Administrative Assistant to support a growing professional services team in Seattle.

This role is at the heart of a small but growing office. You’ll help keep day-to-day operations running smoothly, create a welcoming environment, and make sure important details are handled without constant direction.

The ideal candidate is resourceful, independent, collaborative, and proactive — someone who can structure their own day, follow through on tasks, make routine decisions independently, and communicate proactively with remote leadership and teammates.

You’ll be the sole administrator on-site, working closely with a remote HR team and administrative colleagues across the West Coast.

What You’ll Do

• Support day-to-day office operations and maintain a professional, welcoming, and organized workplace.
• Process incoming mail, invoices, and expenses with accuracy and attention to detail.
• Coordinate deliveries, vendors, building access, and maintenance as needed.
• Manage office supplies and inventory, along with digital and physical document organization.
• Coordinate communication between the Seattle office and remote teams through regular check-ins and status updates.
• Support onboarding by preparing workspaces, equipment, and materials for new hires.
• Assist with scheduling, meetings, events, and team activities.
• Provide basic IT support, including setting up and troubleshooting laptops, monitors, headsets, and other office equipment.
• Coordinate facilities and workplace safety needs, including maintenance vendors and required workplace documentation.
• Maintain office SOPs, guides, and tracking documents to ensure processes stay current.
• Manage recurring purchasing and vendor orders while tracking office spending.
• Assist with miscellaneous administrative needs including scanning, printing, and ad hoc requests.

What You’ll Bring

• 2+ years of administrative, operations, or customer service experience
• Experience working independently and owning responsibilities from start to finish
• Ability to thrive in a dynamic and evolving environment
• Strong, proactive communication skills and a collaborative, team-first mindset
• Ability to anticipate needs and solve problems before they become larger issues
• Strong attention to detail, judgment, and follow-through
• Familiarity with Microsoft Office, Google Workspace, and other digital tools
• Comfortable learning new systems and technology quickly
• A strong sense of ownership and pride in your work
• Hourly Rate: Competitive and based on experience
• 401(k) with employer matching
• Medical, dental, and vision insurance
• Paid time off, sick leave, and floating holidays
• Growth opportunities within a growing professional services organization