Office Assistant/PA

Caring Transitions of Bainbridge Island & Port Orchard; Bremerton (WA); On-site; USD 38,000 - 48,000; Full time

Job summary

Caring Transitions of Bainbridge Island is seeking an administrative assistant to join our Poulsbo office. The role supports daily office operations and ensures smooth workflow across teams.

The ideal candidate is calm, organized, detail-oriented, and communicates clearly in writing and verbally. You will manage accounts, schedule owner appointments, and summarize weekly ledger details for month-end reporting.

Qualifications

• 2 year associate degree in any field.
• 1-2 years experience as an administrative assistant or receptionist.
• Strong organizational, communication, and time-management skills.
• Proven ability to work in a highly detailed environment.
• Positive, relaxed and calm attitude.
• Resourceful with clear and timely communication skills.
• Familiarity with office equipment (printers, fax, laptop).
• Proficiency in Microsoft Office (Excel, PowerPoint, Outlook calendar).

Responsibilities

• Field inbound communications - answer phone calls and general email inquiries and route to appropriate internal parties.
• Coordinate scheduling - set up meetings and consultations optimizing time across territory travel and project management.
• Organize internal resources - build out and maintain processes to keep files and office workflow organized and easily accessible.

Skills

Organization

Communication

Time management

Attention to detail

Calm demeanor

Resourcefulness

Office equipment familiarity

MS Office

Education

Associate degree (2-year)

Tools

MS Excel

PowerPoint

Adobe

Outlook calendar

Job description

Caring Transitions of Bainbridge Island is looking for an administrative assistant to join our team in our Poulsbo office. This person will work to support the daily operations of the office.

The ideal candidate is a calm energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. The ideal candidate will manage accounts, scheduling of owner's appointments and be responsible for project details and communication with clients to optimize transactional work flow and keep all ledger expenses accurate each week and summarize the accounts with the owner for month end reporting.

Responsibilities:

• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Coordinate scheduling - Set up meetings and consultations based on efficient use of time for cross territory travel and project management.
• Organize internal resources - Build out and maintain processes to keep files and office workflow organized and easily accessible

Requirements:

• 2 year associate degree in any field.
• 1-2 years experience as an administrative assistant or receptionist.
• Strong organizational, communication, and time-management skills
• Proven ability to work in a highly detailed environment
• Positive, relaxed and calm attitude
• Resourceful with clear and timely communication skills
• Familiarity with office equipment (i.e. printers, fax machine, lap top)
• Proficiency in Microsoft Office (especially MS Excel and PowerPoint, Adobe and Outlook calendar

We are the premier provider of senior relocation and downsizing services with a state of the art online auction platform that gives our clients the best opportunity to showcase their unique treasures. Caring Transitions of Bainbridge Island & Port Orchard is an equal opportunity employer that rewards accountability and performance, we want you to succeed!

What's your highest level of education completed?

Are you 18 years of age or older?

Have you ever been convicted of a felony?

In 150 characters or fewer, tell us what makes you unique. Try to be creative and say something that will catch our eye! 150

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Do you take ownership of your work?

If so, how?

Do you believe in finding a way even when there are distractions and deadlines?

We often manage delicate and personal information about our clients, can you compartmentalize and keep 'work' at work?

You see that the owner is very busy and in the middle of a difficult call with a current client, another call comes in that needs to be taken care of that day, what do you do?