Experienced Administrative & Operations Coordinator

Pitcairn Company; San Francisco, Northern (CA, KY); Hybrid; USD 75,000 - 100,000; Full time

Job summary

Pitcairn in San Francisco is seeking an Experience & Administrative Coordinator to keep the office running smoothly and serve as a central resource for employees, vendors, and service providers.

The role oversees office operations, document and records administration, vendor coordination, and selected financial processes, plus onboarding and offboarding support. A strong, organized, service-oriented professional with discretion is essential.

Qualifications

• Bachelor's degree preferred or equivalent professional experience.
• 5+ years in office management, workplace operations, or administrative coordination.
• Ability to handle confidential documents and sensitive information.
• Experience coordinating vendors, building management, or service providers.
• Strong organization, communication, and project management skills.
• Experience in family office or financial services environment preferred but not required.

Responsibilities

• Maintain office operations and client-ready environment.
• Coordinate supplies, meetings, catering, events, and access requests.
• Handle mail, documents, invoices, and records securely.
• Support vendor and facilities coordination and service provider contacts.
• Assist with onboarding and offboarding of employees and related logistics.
• Contribute to process improvement and special projects.

Skills

Organization

Communication

Project management

Discretion

Administrative coordination

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

SharePoint/OneDrive

Adobe/PDF tools

Document management

Job description

Pitcairn in San Francisco is seeking an Experience & Administrative Coordinator to keep the office running smoothly and serve as a central resource for employees, vendors, and service providers.

The role oversees office operations, document and records administration, vendor coordination, and selected financial processes, plus onboarding and offboarding support. A strong, organized, service-oriented professional with discretion is essential.