Calendar & Travel Coordinator – Medical Center

Carolinas Medical Center; Milwaukee (WI); On-site; USD 37,000 - 55,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Educational assistance

Job summary

A 40-hour-per-week administrative support role at Aurora Sinai Medical Center - Administration within Advocate Health in Milwaukee is seeking an experienced administrative professional. The position supports calendars, meetings, travel and document preparation with strong emphasis on confidentiality and organizational skills.

Responsibilities include preparing agendas, handling correspondence, and generating reports, while maintaining filing systems and assisting with special projects.

Qualifications

• Advanced time management and prioritization.
• High degree of confidentiality.
• Initiative and independent problem-solving.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Ability to create simple to complex documents, reports, graphs/charts, and presentations.
• Strong organizational ability and attention to detail.

Responsibilities

• Schedules and prioritizes calendars for appointments, meetings, and travel.
• Assists with travel arrangements and expense reporting.
• Organizes all aspects of meetings and events, including agenda preparation, site selection, and document development.
• Answers, screens, and initiates calls; greets visitors and provides information.
• Resolves problems and prioritizes needs using policies and procedures.
• Performs complex word processing and document creation with minimal guidance.
• Compiles reports, graphics, and statistical data; creates reports and displays data as needed.
• Maintains filing systems and confidential records.
• Opens, reads, and prioritizes mail; initiates return correspondence.
• Conducts independent research and complex analyses to support administrative needs.
• Operates and maintains office equipment; may order supplies.
• Coordinates administrative details of special projects.
• Acts as a resource and provides training to other administrative staff.

Skills

Time management

Confidentiality

Problem solving

Communication

Microsoft Office

Documentation and reporting

Attention to detail

Education

High School Graduate

Tools

Microsoft Office

Job description

A 40-hour-per-week administrative support role at Aurora Sinai Medical Center - Administration within Advocate Health in Milwaukee is seeking an experienced administrative professional. The position supports calendars, meetings, travel and document preparation with strong emphasis on confidentiality and organizational skills.

Responsibilities include preparing agendas, handling correspondence, and generating reports, while maintaining filing systems and assisting with special projects.