Remote Calendar Coordinator (Entry-Level)

Talentoma; Alabama; Remote; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health coverage

Paid leave

Maternity leave

Bonus opportunities

Stipends

Job summary

Talentoma is seeking an entry-level Calendar Associate to help keep appointments, meetings, and intake conversations organized. This fully remote role supports scheduling requests, confirmations, and timely updates for participants and internal teams.

You will work a 40-hour week from home in Alabama, using Acuity Scheduling, Doodle, Jotform, Todoist, and OneDrive. Excellent written communication and reliable internet are essential; prior scheduling experience is welcome but not required.

Qualifications

• High school diploma or equivalent.
• No experience required, related experience preferred.
• Familiarity with coordinating appointments, meetings, or intake conversations in a desk-based setting.
• Ability to review request details carefully and apply scheduling steps.
• Comfortable using Acuity Scheduling and an availability coordination tool like Doodle.
• Learn online form platforms and task list tools (Jotform, Todoist, OneDrive).
• Clear written and verbal communication for confirming times and explaining updates.
• Reliable computer, high-speed internet, and quiet workspace with 40-hour weekly availability.
• Authorization to work in the United States.
• Fully remote work from home supporting scheduling activities.
• Structured onboarding and training on the listed tools.

Responsibilities

• Receive scheduling requests from multiple channels and review details.
• Check availability and select openings using scheduling tools.
• Send proposed times and confirm selections with participants.
• Coordinate availability across participants as needed.
• Create, revise, cancel, or reschedule calendar invitations.
• Enter intake details into the request tracker and maintain status notes.
• Arrange virtual meeting access and include joining details.
• Review upcoming appointments for gaps or conflicts and follow up.
• Escalate conflicts or urgent changes to the admin lead.
• Organize daily tasks and store resources in cloud storage.
• Meet quality expectations with accuracy, timely turnaround, and thorough follow-up.

Skills

Scheduling coordination

Written communication

Attention to detail

Time management

Education

High school diploma or equivalent

Tools

Acuity Scheduling

Doodle

Jotform

Todoist

OneDrive

Job description

Talentoma is seeking an entry-level Calendar Associate to help keep appointments, meetings, and intake conversations organized. This fully remote role supports scheduling requests, confirmations, and timely updates for participants and internal teams.

You will work a 40-hour week from home in Alabama, using Acuity Scheduling, Doodle, Jotform, Todoist, and OneDrive. Excellent written communication and reliable internet are essential; prior scheduling experience is welcome but not required.