Scheduling Clerk

VIntronics Consulting; Silver Spring (MD); Remote; Full time

Job summary

A consulting firm is seeking an individual to manage scheduling appointments and meetings using online tools and video conferencing. The ideal candidate will possess excellent organizational and time management skills, a strong attention to detail, and proficiency in Microsoft Office Suite, especially Outlook and Excel. This role requires the ability to work both independently and as part of a virtual team. Flexible working hours are typically Monday-Friday during business hours.

Qualifications

• High school diploma or equivalent.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a virtual team.
• Proficiency in Microsoft Office Suite, especially Outlook and Excel.
• Excellent communication and interpersonal skills.

Responsibilities

• Schedule appointments and meetings for staff, clients, and other stakeholders using online scheduling tools.
• Maintain and update digital calendars and scheduling systems.
• Confirm appointments and meetings with attendees via email or phone.
• Send out appointment reminders.
• Reschedule or cancel appointments as needed.
• Manage scheduling conflicts and find alternative time slots.
• Keep track of employee availability and time off requests.
• Prepare and distribute meeting agendas and materials electronically.
• Answer emails and phone calls related to scheduling.
• Perform other administrative duties as assigned.

Skills

Excellent organizational and time management skills

Strong attention to detail and accuracy

Excellent communication and interpersonal skills

Ability to work independently and as part of a virtual team

Proficiency in Microsoft Office Suite, especially Outlook and Excel

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

scheduling software

Job description

• Schedule appointments and meetings for staff, clients, and other stakeholders using online scheduling tools and video conferencing software
• Maintain and update digital calendars and scheduling systems
• Confirm appointments and meetings with attendees via email or phone
• Send out appointment reminders
• Reschedule or cancel appointments as needed
• Manage scheduling conflicts and find alternative time slots
• Keep track of employee availability and time off requests
• Prepare and distribute meeting agendas and materials electronically
• Answer emails and phone calls related to scheduling
• Perform other administrative duties as assigned

Qualifications:

• High school diploma or equivalent
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Ability to work independently and as part of a virtual team
• Proficiency in Microsoft Office Suite, especially Outlook and Excel
• Excellent communication and interpersonal skills

Preferred Qualifications:

• Experience in a remote scheduling role
• Knowledge of scheduling software

Hours:

• Flexible hours, typically Monday-Friday during business hours