Calculations Office Assistant II: Budgets & Data

Stony Brook University; Town of Islip (NY); On-site; USD 40,000 - 49,000; Full time

Job summary

Stony Brook University in Ronkonkoma, NY, seeks an Office Assistant 2 (Calculations) to perform mathematical calculations and clerical tasks supporting the Accounts Payable function. The position is full-time with a day shift (8:30 AM–5:00 PM).

The role involves preparing reports, data compilation, budget data, and reconciliation tasks in a structured, civil-service environment under the NY HELPS program guidelines.

Qualifications

• Must have taken and passed the specific job related Civil Service exam and be reachable on the appropriate Civil Service list.
• Resume/CV should be included with the online application.

Responsibilities

• Process transactions which require mathematical calculation and knowledge of the program area where assigned.
• Contact by mail or phone, appropriate staff to obtain information necessary for the calculation and processing of claims, tax returns or other documents.
• Compile financial and other data for the preparation of budget documents and other financial reports.
• Review unit or department financial forms (e.g., vouchers) for conformance with approved spending.
• Compute statistical calculations, such as averages, percents, proportions, algebraic formulas, etc., by hand, using a calculator or a computer.
• Prepare reports by collecting, compiling, computing and displaying data; recommending or formatting graphic presentations of statistical data; making calculations for various tests of statistical significance; editing and validating information and writing narrative.
• Maintain accounts for a major account clerical function, e.g., accounts receivable or payable, of an agency having a large accounts maintenance operation and a large volume of transactions or for all clerical accounts maintenance and processing activities for an agency, division or program or a small business office.
• Receive payments in person or by mail (taxes, fees, etc.).
• Reconcile money received with value of receipts or tickets issued.
• Prepare checks or other payment devices to pay bills or as a refund or advance.

Job description

Stony Brook University in Ronkonkoma, NY, seeks an Office Assistant 2 (Calculations) to perform mathematical calculations and clerical tasks supporting the Accounts Payable function. The position is full-time with a day shift (8:30 AM–5:00 PM).

The role involves preparing reports, data compilation, budget data, and reconciliation tasks in a structured, civil-service environment under the NY HELPS program guidelines.