Administrative Assistant

Resolute Technologies, LLC; Northfield Township (IL); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with 3% employer match

Life and disability coverage

Job summary

Resolute Technologies, LLC is seeking an experienced Executive Assistant to provide strategic administrative support to the C-Suite. This on-site role requires anticipating needs, managing competing priorities, and keeping busy executives organized and prepared for meetings, travel, and events.

You will coordinate complex calendars, travel, and board engagements while safeguarding confidential information and acting as a trusted liaison across internal teams and external partners.

Qualifications

• 10+ years of experience supporting C-level executives.
• Exceptional organization, communication, judgment, and attention to detail.
• Ability to anticipate needs and operate independently in a fast-paced environment.
• High level of professionalism, discretion, confidentiality, and follow-through.
• Advanced Microsoft Office skills; Salesforce/database experience preferred.
• Experience with executive communications, relationship management, fundraising, or partnership development is a plus.

Responsibilities

• Manage complex executive calendars, meetings, priorities, and scheduling.
• Coordinate detailed travel arrangements, itineraries, appearances, and logistics.
• Prepare executives for meetings, board sessions, events, and travel.
• Serve as a trusted liaison with internal teams, board members, donors, VIPs, and external partners.
• Manage executive correspondence, follow-up, approvals, and confidential information.
• Coordinate leadership offsites and executive/board meetings.
• Support donor and VIP relationship management, communications, gifts, and events.
• Track action items and ensure important deadlines and commitments are completed.
• Prepare expense documentation and post-travel/event follow-up.

Skills

Executive support

Organization

Communication

Discretion

Time management

MS Office

Salesforce

Fundraising/Partnerships

Independent work

Tools

Salesforce

Database management

Job description

This on-site role is crucial in supporting the company ensuring smooth operations across various administrative functions and departments

Key Responsibilities:

We’re Hiring: Executive Assistant to C-Suite Leadership

We’re seeking a highly organized, proactive Executive Assistant to provide strategic administrative support to our C-Suite Leadership team. This is a high-impact role for someone who excels at anticipating needs, managing competing priorities, and keeping busy executives organized and prepared.

What You’ll Do

• Manage complex executive calendars, meetings, priorities, and scheduling
• Coordinate detailed travel arrangements, itineraries, appearances, and logistics
• Prepare executives for meetings, board sessions, events, and travel
• Serve as a trusted liaison with internal teams, board members, donors, VIPs, and external partners
• Manage executive correspondence, follow-up, approvals, and confidential information
• Coordinate leadership offsites and executive/board meetings
• Support donor and VIP relationship management, communications, gifts, and events
• Track action items and ensure important deadlines and commitments are completed
• Prepare expense documentation and post-travel/event follow-up

What We’re Looking For

• 10+ years of experience supporting C-level executives
• Exceptional organization, communication, judgment, and attention to detail
• Ability to anticipate needs and operate independently in a fast-paced environment
• High level of professionalism, discretion, confidentiality, and follow-through
• Advanced Microsoft Office skills; Salesforce/database experience preferred
• Experience with executive communications, relationship management, fundraising, or partnership development is a plus

The Ideal Candidate

You’re a proactive problem-solver who stays several steps ahead. You thrive under pressure, manage multiple priorities without losing attention to detail, and know how to protect an executive’s time while building strong relationships across an organization.

Full-time employees are eligible for a competitive benefits package including medical, dental, vision, optional life and disability coverage, and a 401(k) with a 3% employer match after three months.