Onsite Executive Assistant & Admin Coordinator

Prostaffworkforce; Miami Beach (FL); On-site; USD 55,000 - 95,000; Full time

Job summary

Prostaffworkforce in Miami, FL seeks an Executive Assistant & Administrative Coordinator to support the President & CEO, manage calendars, coordinate meetings, and handle confidential information with professionalism.

In addition to executive support, you will contribute to membership engagement, marketing and communications, and events, helping the Chamber run smoothly and serve its members and the business community.

Qualifications

• Experience in an Executive/Administrative role is required.
• Strong organizational and time-management abilities.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Ability to handle confidential information with discretion.
• Proactive and collaborative mindset.
• Customer service and member engagement focus.

Responsibilities

• Manage and maintain the President & CEO’s calendar and commitments.
• Coordinate internal and external meetings with stakeholders.
• Prepare agendas, presentations, and briefing materials.
• Attend board and committee meetings and take accurate minutes.
• Maintain organized records and files.
• Support membership onboarding and engagement.
• Assist marketing and communications activities.
• Coordinate events, registrations, and on-site operations.
• Provide excellent customer service to members and partners.
• Assist with vendor coordination and general office operations.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Discretion and confidentiality

Professional judgment

Interpersonal skills

Initiative

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Teams

Job description

Prostaffworkforce in Miami, FL seeks an Executive Assistant & Administrative Coordinator to support the President & CEO, manage calendars, coordinate meetings, and handle confidential information with professionalism.

In addition to executive support, you will contribute to membership engagement, marketing and communications, and events, helping the Chamber run smoothly and serve its members and the business community.