Bilingual Executive Assistant to CEO | Calendar & Travel

Confidential Careers; Miami (FL); Vor Ort; USD 65.000 - 90.000; Vollzeit

Zusammenfassung

Confidential Careers in Miami seeks an experienced Executive Assistant to support the President and CEO with discretion and professionalism. The role requires managing high-level administrative tasks and sensitive information for a bilingual English/Spanish leader.

You will coordinate calendars, travel, meetings, and presentations, prepare materials, and liaise with internal and external stakeholders. Strong organizational skills and independence are essential.

Qualifikationen

• Associate degree in Business Administration preferred; equivalent professional experience considered.
• At least three years of experience supporting C-suite executives in an administrative capacity.
• Bilingual proficiency in English and Spanish is required.
• Advanced proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication in English and Spanish; professional interaction at all levels.
• Strong attention to detail, confidentiality, and organizational skills.
• Ability to work with minimal supervision and manage multiple priorities.
• Experience supervising administrative or front-office personnel is preferred.

Aufgaben

• Provide comprehensive administrative support to the President and CEO.
• Manage confidential executive documents, correspondence, records, and digital communications.
• Coordinate the President and CEO’s calendar, appointments, agendas, event registrations, and RSVPs.
• Plan and coordinate, including preparing presentation materials for in-person and virtual delivery.
• Arrange domestic and international travel and accommodations for the CEO and employees.
• Prepare, review, and maintain accurate travel and expense reports.
• Complete monthly reconciliations of petty cash and corporate credit cards.
• Review invoices for accuracy before submitting them for approval.
• Manage special projects and additional responsibilities as assigned by executive leadership.

Kenntnisse

Bilingual English/Spanish

Calendar management

Travel coordination

Communications

Discretion & confidentiality

Ausbildung

Associate degree in Business Administration

Tools

Microsoft Office Suite

Jobbeschreibung

Confidential Careers in Miami seeks an experienced Executive Assistant to support the President and CEO with discretion and professionalism. The role requires managing high-level administrative tasks and sensitive information for a bilingual English/Spanish leader.

You will coordinate calendars, travel, meetings, and presentations, prepare materials, and liaise with internal and external stakeholders. Strong organizational skills and independence are essential.