C‑Suite Executive Assistant & Board Support

Vitra Health; Boston (MA); On-site; USD 95,000 - 130,000; Full time

Job summary

Vitra Health in Boston seeks a Senior Executive Assistant to partner with the C-Suite, manage sophisticated calendars, produce reports, and support board activities. You will coordinate communications, prepare materials, and maintain confidential executive documentation in a fast-paced healthcare environment.

The role requires 5–8 years of executive administration experience, proficiency with Microsoft Office, excellent communication, and a polished, professional presence.

Qualifications

• Bachelor's degree or equivalent professional experience in executive administration or related field.
• Minimum 5–8 years of executive-level administrative experience, preferably supporting a minimum of 2 executives
• Proficiency in executive calendar management with ability to manage complex, competing schedules
• Advanced proficiency in Microsoft Office Suite and ability to quickly learn new systems
• Strong organizational and project management skills with ability to manage multiple competing priorities and meet strict deadlines
• Outstanding written and verbal communication skills; ability to draft professional correspondence and reports
• Excellent attention to detail and accuracy in data compilation, report production, and documentation
• High level of professional discretion and ability to maintain confidentiality of sensitive executive and company information
• Exceptional customer service skills and ability to interact professionally with all organizational levels
• Ability to work independently and as part of a team in a fast-paced, dynamic, and growing environment
• Strong executive presence; excellent interpersonal skills and emotional intelligence

Responsibilities

• Maintain complex, multi-executive calendars with sophisticated scheduling protocols; anticipate scheduling conflicts and coordinate resolutions.
• Ensure pre-meeting materials, logistics coordination and notices are timely and accurate.
• Serve as the primary gatekeeper for executive communications, managing calendar access and directing inquiries.
• Produce executive-level reports, dashboards, and performance summaries from multiple data sources.
• Prepare comprehensive meeting agendas, board materials, presentations, and executive briefings to standards.
• Ensure accuracy and timely delivery of reporting deliverables; manage distribution and tracking.
• Support board-related activities, including meeting prep, materials assembly, minutes, and follow-up.
• Coordinate onboarding of managers and executive-level staff; maintain governance documents.

Skills

Executive calendar management

Microsoft Office Suite

Communication skills

Discretion and confidentiality

Project management

Interpersonal skills

Education

Bachelor's degree or equivalent experience in executive administration

Tools

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Job description

Vitra Health in Boston seeks a Senior Executive Assistant to partner with the C-Suite, manage sophisticated calendars, produce reports, and support board activities. You will coordinate communications, prepare materials, and maintain confidential executive documentation in a fast-paced healthcare environment.

The role requires 5–8 years of executive administration experience, proficiency with Microsoft Office, excellent communication, and a polished, professional presence.