C-Suite Executive Assistant | AI-Driven Ops & Travel

Ametek, Inc.

Berwyn (IL)

On-site

USD 70,000 - 100,000

Full time

11 days ago

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Job summary

Ametek, Inc. seeks an Executive Assistant to provide advanced administrative and project support to C-Suite Executives. The role will manage calendars, schedule meetings (on-site and via Teams), draft confidential reports, and prepare materials for executive meetings.

You will coordinate global travel, expense reports, and large-scale events, while exploring AI-enabled productivity improvements. Ideal candidates have a Bachelor's degree and 10+ years of executive support experience, with strong

Qualifications

Bachelor's degree required.
Minimum 10+ years of experience supporting C-Suite senior executives or senior management.
Advanced level of proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
Technically savvy with Microsoft Office 365 applications such as SharePoint, Teams and OneNote.
Demonstrated ability and willingness to use AI tools to improve productivity, decision-making, work quality, and to reduce costs.

Responsibilities

Acts as a gatekeeper to executives' schedules and calendars, managing requests from key stakeholders.
Maintains calendars, schedules meetings, conference calls, drafts various correspondence, presentations, agendas, reports, etc.
Schedules on site and virtual video conference meetings with Microsoft Teams.
Drafts confidential reports, correspondence, and agendas; prepares materials and presentations for executive meetings and maintains documents in Microsoft Office OneNote.
Manages global travel arrangements including preparing detailed itineraries, and expense report management.
Handles planning and all logistics for large group meetings, training sessions, and large offsite meetings.
Negotiates contracts for meeting space, hotel accommodation, dinners, special events and has authority to approve expenses and offsite event contracts.
Creates and/or edits professional PowerPoint presentations.
Provides administrative support including meeting/logistics planning for various training sessions.
Anticipates questions, issues, and potential conflicts; uses initiative to answer routine inquiries and refers matters to other experts when appropriate.
Identify opportunities to use AI to streamline the support of the Executives
Other administrative duties as assigned.
Minimal travel may be required (up to 10%).