Office Assistant

Giraffe Media Group, LLC; West Palm Beach (FL); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Paid time off and holidays

Health, dental and vision benefits after 60 days

Dynamic fast-moving environment

Job summary

Giraffe Media Group, LLC is seeking a highly organized Office Assistant to support a fast-paced executive. The role demands exceptional communication skills, discretion, and the ability to anticipate needs, thriving in high-pressure environments.

The ideal candidate will manage complex calendars, travel logistics, and personal appointments while maintaining confidentiality. A salary range of $50,000 to $60,000 annually is offered along with health benefits after 60 days.

Qualifications

• Previous experience as an Executive Assistant or similar role preferred.
• Comfortable working flexible hours when needed.
• Hospitality or luxury service experience is a plus.

Responsibilities

• Manage complex calendars, scheduling, and appointment coordination.
• Coordinate meetings, calls, and travel arrangements.
• Handle inbox management and communication follow-up.
• Book and manage domestic and international travel.
• Coordinate personal appointments and household/vendor scheduling.

Skills

Strong organizational abilities

Excellent written and verbal communication skills

Ability to maintain confidentiality

Proficiency with Google Workspace and Microsoft Office

Detail-oriented

Tools

Google Workspace

Microsoft Office

Job description

Position Overview

We are seeking a highly organized, polished, and proactive Office Assistant to support a fast‑paced executive with both professional and personal responsibilities. This role requires exceptional communication skills, discretion, adaptability, and the ability to anticipate needs before they arise. The ideal candidate thrives in high‑pressure environments, enjoys creating order out of chaos, and can seamlessly manage schedules, travel, events, and day‑to‑day logistics with professionalism and precision. Think air‑traffic controller meets luxury concierge with a spreadsheet addiction.

Key Responsibilities

Executive Support

• Manage complex calendars, scheduling, and appointment coordination
• Coordinate meetings, calls, and travel arrangements
• Handle inbox management and communication follow‑up
• Prepare itineraries, schedules, and executive support materials
• Assist with personal and professional correspondence

Travel & Logistics

• Book and manage domestic and international travel
• Coordinate airport greeters, transportation, hotel accommodations, and reservations
• Create detailed travel itineraries and contingency plans
• Ensure all travel‑related needs are confirmed and communicated clearly

Personal Assistance

• Coordinate personal appointments and household/vendor scheduling
• Assist with gifting, reservations, errands, and special requests
• Support event planning and hospitality coordination
• Manage confidential information with the highest level of discretion

Operations & Organization

• Track expenses and assist with basic reporting/reconciliation
• Maintain organized digital files, contacts, and records
• Liaise with vendors, clients, hospitality teams, and internal staff
• Handle last‑minute changes calmly and efficiently

Qualifications

• Previous experience as an Executive Assistant, Personal Assistant, or similar support role preferred
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and professionalism at all times
• Proficiency with Google Workspace, Microsoft Office, and scheduling platforms
• Comfortable working flexible hours when needed, a few remote hours a weekend.
• Hospitality or luxury service experience is a plus

Ideal Candidate Traits

• Detail‑oriented and solution‑driven
• Calm under pressure
• Resourceful and proactive
• Highly polished and professional
• Strong sense of urgency and follow‑through
• Able to anticipate needs without constant direction

Compensation & Benefits

• 50-60k Annually
• Paid time off and holidays
• Health, dental, and vision benefits available after 60 days
• Opportunity to work in a dynamic, fast‑moving environment with high‑level exposure