C-Suite Executive Assistant

Persistent Systems, LLC; New York (NY); On-site; USD 121,000 - 151,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Paid time off

Flexible spending accounts

401(k) plan with company match

Fitness membership reimbursement

Tuition assistance

Mental health benefits

Veterinary benefits

Job summary

Persistent Systems, LLC is seeking an Executive Assistant to provide high-level administrative support to multiple senior leaders, including the Senior Vice President and CEO. This onsite, full-time role manages calendars, meeting logistics, notes, and catering, while supporting other EAs and maintaining coverage across the front office.

The position requires strong communication, discretion with sensitive information, and the ability to coordinate complex schedules in a fast-paced environment.

Qualifications

• 5 years of administrative experience directly supporting executives.
• Ability to handle confidential information with discretion.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Manage complex calendars for multiple senior leaders with a high level of detail.
• Coordinate all meeting logistics, including pre-meeting planning and materials distribution.
• Attend meetings to ensure coordination and follow-ups on projects and tasks.
• Arrange travel (hotel, flight, car) for senior leaders and ensure smooth travel logistics.
• Provide backup coverage for other EAs and support basic office functions.

Skills

Executive support

Calendar management

Travel arrangements

Meeting logistics

Confidential information handling

MS Office

Tools

MS Office

Job description

Persistent Systems, LLC is seeking an Executive Assistant to provide high-level administrative support to multiple senior leaders, including the Senior Vice President and CEO. This onsite, full-time role manages calendars, meeting logistics, notes, and catering, while supporting other EAs and maintaining coverage across the front office.

The position requires strong communication, discretion with sensitive information, and the ability to coordinate complex schedules in a fast-paced environment.