C‑Suite Executive Assistant: Calendar, Travel & Exec Support

Citi; Getzville (NY); On-site; USD 65,000 - 85,000; Full time

Job summary

Citi in Getzville, NY invites an experienced Senior Executive Assistant to provide high-level administrative support to a senior manager and department. You will manage calendars, schedule meetings, arrange conferences, and coordinate travel, ensuring smooth operations and timely communication.

The role requires strong Microsoft Office skills, excellent written and verbal communication, attention to detail, and the ability to learn new systems quickly.

Qualifications

• Previous office administration experience preferably within a large and complex financial services or similar organization.
• Highly proficient in Microsoft Office.
• Consistently demonstrates clear and concise written and verbal communication skills.
• Demonstrated ability to quickly gain command of new systems.
• Self-motivated and detail oriented.

Responsibilities

• Directly supports a C16 level manager and generally supports an entire department.
• Manages day to day calendar(s) of senior management.
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls.
• May prepare and review materials and correspondence for meetings.
• Assist with creation/modification of presentations, spreadsheets, and other documents.
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel.
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system.
• Orders supplies and processes invoices through Procure to Pay system.
• Process and follow-up on Virtual Requests.
• Assists in ad-hoc reports and special projects as needed.
• Trains, coaches or guides other administrative staff when required.

Skills

Office administration

Communication

Attention to detail

Self-motivated

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Citi in Getzville, NY invites an experienced Senior Executive Assistant to provide high-level administrative support to a senior manager and department. You will manage calendars, schedule meetings, arrange conferences, and coordinate travel, ensuring smooth operations and timely communication.

The role requires strong Microsoft Office skills, excellent written and verbal communication, attention to detail, and the ability to learn new systems quickly.