C-Suite Executive Administrator & Travel Coordinator

Calance, Inc.; Georgetown (KY); On-site; USD 34,000 - 45,000; Full time

Benefits offered by this job

Health insurance

Dental plans

Vision plan

401K Retirement vesting

Bi-Weekly/Direct Deposit

Flex Spending Plan

Voluntary Life, AD&D, STD/LTD

Job summary

Calance is seeking an Executive Administrator in Georgetown, KY to support C-Level executives on a 12-month, onsite contract. Start ASAP. The role manages calendars, travel arrangements, reports, expense processing, and general administrative duties.

You will interface with executives, coordinate events, assist IT and facilities tasks, and help maintain office operations in a fast-paced corporate environment.

Qualifications

• 2+ years as an Executive Administrator supporting corporate environments.
• Experience creating reports and scheduling travel for senior management.
• Experience handling multiple C-level executives and complex calendars.
• Strong communication with clients, vendors and project teams.
• Advanced Microsoft Office (Word, PowerPoint, Excel, Outlook, MS Teams).
• Ability to set up LAN/Wi-Fi for remote work and basic troubleshooting.
• Experience in event planning and knowledge of budgeting processes.

Responsibilities

• Manage multiple executive schedules and travel arrangements.
• Coordinate domestic and international travel, meetings and registrations.
• Process confidential tasks, reports, and events with discretion.
• Support executives and IT/office resources and maintain seating charts.
• Assist with events, catering, and conference logistics.
• Provide after-hours support for travel emergencies.

Skills

Executive administration

Calendar management

Travel coordination

Professional communication

MS Office proficiency

Event planning

Budgeting basics

IT support liaison

Education

Associate degree in business or related field

Tools

Oracle PeopleSoft

SAP Ariba

Job description

Calance is seeking an Executive Administrator in Georgetown, KY to support C-Level executives on a 12-month, onsite contract. Start ASAP. The role manages calendars, travel arrangements, reports, expense processing, and general administrative duties.

You will interface with executives, coordinate events, assist IT and facilities tasks, and help maintain office operations in a fast-paced corporate environment.