C-Suite Executive Administrative Assistant (On-Site)

Integrated DNA Technologies; Waltham (MA); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Bonus potential

Paid time off

Medical/dental/vision insurance

401(k)

Job summary

Integrated DNA Technologies (IDT) in Waltham, MA is seeking an Executive Administrative Assistant to support executive leaders with high discretion and coordination across senior teams, on-site.

The role emphasizes managing calendars, travel, expenses, and meetings across time zones, utilizing Microsoft 365, Concur, Workday, SAP, Teams, and SharePoint. A high school diploma and 6+ years of executive support experience are required; bonus potential and comprehensive benefits are offered.

Qualifications

• High school diploma or equivalent required.
• Minimum of 6+ years of executive administrative support experience supporting senior leaders in a complex corporate environment.
• Experience managing executive calendars, travel coordination, expense reporting, and meeting logistics using Microsoft Office 365 applications and related business systems.

Responsibilities

• Manage executive calendars and complex meeting schedules across multiple time zones, aligning with business priorities and preparing executives for key interactions.
• Coordinate domestic and international travel, process and reconcile expenses, and ensure compliance with company travel, reporting, and budget policies.
• Serve as the primary coordinator for executive support activities, including leadership meetings, onsite visits, customer engagements, town halls, and special events, while managing logistics, facilities, technology, and visitor support.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Meetings logistics

MS Office 365

Education

High school diploma or equivalent

Tools

Concur

Workday

SAP

Microsoft 365

Teams

SharePoint

Job description

Integrated DNA Technologies (IDT) in Waltham, MA is seeking an Executive Administrative Assistant to support executive leaders with high discretion and coordination across senior teams, on-site.

The role emphasizes managing calendars, travel, expenses, and meetings across time zones, utilizing Microsoft 365, Concur, Workday, SAP, Teams, and SharePoint. A high school diploma and 6+ years of executive support experience are required; bonus potential and comprehensive benefits are offered.