Senior Administrative Assistant

Manning Personnel Group, Inc.; Waltham (MA); On-site; USD 100,000 - 125,000; Full time

Job summary

Manning Personnel Group, Inc. is seeking a Senior Administrative Assistant to support members of the senior management team in the Waltham, MA area.

The ideal candidate is self-motivated with a track record of assisting fast-moving executives and the ability to manage projects from start to finish in a dynamic environment. Responsibilities include managing calendars, coordinating national and international travel, planning meetings, taking notes, and handling confidential activities with

Qualifications

• 6+ years of experience supporting C-Level executives.
• Excellent written and verbal communication skills.
• Strong organizational skills with attention to detail.
• Experience managing confidential professional and personal activities.
• Very strong interpersonal skills.
• Resourceful team player who can work independently.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Manage an active calendar, travel plans, expense reports, and agendas.
• Coordinate day-to-day schedules and ensure adherence.
• Collaborate with Executive Assistant team to arrange corporate meetings.
• Greet guests and provide professional, discreet support.
• Support office operations, supplies, and travel logistics.

Skills

C-level support

Communication

Organization

Discretion

Interpersonal skills

Team player

MS Office

Tools

Microsoft Office Suite

Job description

A biotechnology company in the Waltham, MA area is seeking a Senior Administrative Assistant to support members of the senior management team. The ideal candidate is self-motivated with a consistent track record of assisting fast moving executives. This candidate must also have the ability to work independently on projects from start to finish and be able to work successfully in a dynamic atmosphere while managing a wide variety of professional and personal activities in a confidential and discreet manner.

Responsibilities

• Completes a broad variety of administrative tasks including managing an active calendar of appointments, completing expense reports, arranging national and international travel plans, itineraries, and agendas, coordinating meetings, taking notes and tracking activities.
• Planning and coordinating day-to-day schedules, and ensuring schedules are followed.
• Works directly with Executive Assistant team to arrange corporate meetings, coordinating and synchronizing calendars.
• Receive and interact with guests in a professional and courteous manner.
• Assist in managing day-to-day activities in the office, including scheduling team meetings, senior team accommodation and travel logistics, managing office supply inventory, and ensuring the office is functioning smoothly.

Qualifications

• Strong work experience, preferably 6+ years of experience supporting C-Level Executives.
• Excellent written and verbal communication skills.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks with excellent attention to detail.
• Must have experience managing a wide variety of professional and personal activities in a highly efficient, confidential and discreet manner.
• Very strong interpersonal skills.
• Highly resourceful team-player, with the ability to also be effective independently.
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point).

Compensation

• $100k-$125k range

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.