Executive Assistant to C-Suite | Biotech, On-site in MA

Trimaren Human Capital Partners; Watertown (MA); On-site; USD 95,000 - 130,000; Full time

Job summary

Confidential Biotech, a stealth-mode biotechnology company with on-site operations in Massachusetts, is seeking an experienced Executive Assistant to support senior leadership. The role requires poised judgment, proactive prioritization, and the ability to anticipate needs in a fast-moving environment.

You will manage complex calendars, coordinate domestic and international travel, prepare briefing materials, and help ensure seamless executive office operations as the company scales and engages

Qualifications

• Minimum 5+ years in executive administrative support, preferably in biotech or life sciences.
• Demonstrated ability to handle confidential information and shifting priorities with poise.
• Exceptional organizational and written/verbal communication skills.

Responsibilities

• Provide proactive support to one or more C-Suite executives with calendar, meetings, and prioritization.
• Coordinate domestic travel, itineraries, accommodations, and expenses with accuracy and discretion.
• Prepare agendas, briefing materials, and meeting logistics for leadership forums.
• Track action items and deadlines to ensure timely follow-through.
• Support board, investor, and partner prep while maintaining confidentiality.
• Collaborate with internal teams to smooth administrative workflows and executive office operations.

Skills

Executive support

Calendar management

Travel coordination

Discretion and confidentiality

Communication skills

Education

BA/BS degree

Tools

MS Office / Google Workspace

Expense management tools

Job description

Confidential Biotech, a stealth-mode biotechnology company with on-site operations in Massachusetts, is seeking an experienced Executive Assistant to support senior leadership. The role requires poised judgment, proactive prioritization, and the ability to anticipate needs in a fast-moving environment.

You will manage complex calendars, coordinate domestic and international travel, prepare briefing materials, and help ensure seamless executive office operations as the company scales and engages