C-Suite Executive Assistant - Biotech, On-site MA

Trimaren Human Capital Partners, LLC; Massachusetts; On-site; USD 90,000 - 130,000; Full time

Job summary

Confidential Biotech in Massachusetts is seeking an Executive Assistant to support senior leadership in a fast-moving, stealth-mode environment. This on-site role requires exceptional organization, proactive problem solving, and the ability to anticipate needs to help leadership stay prepared and effective as the company scales.

You will manage complex calendars, travel, meeting materials, and board/investor prep while partnering with internal teams to streamline processes and maintain an

Qualifications

• BA/BS plus 5+ years of executive administrative support experience in biotech or life sciences.
• Ability to support senior leaders with shifting priorities and highly confidential information.
• Excellent organizational skills and strong written/verbal communication.

Responsibilities

• Provide proactive day-to-day support to C-Suite executives including calendar management.
• Coordinate domestic and international travel, itineraries, and expenses with discretion.
• Prepare agendas, briefing materials, and follow-up notes for leadership meetings.
• Track action items and deadlines to ensure commitments are met.
• Support board, investor, and partner-related preparation while maintaining confidentiality.
• Partner with internal teams to streamline administrative processes and enhance the executive office.

Skills

Executive support

Calendar management

Travel coordination

Communication

Attention to detail

Discretion

Education

BA/BS required

Tools

Office productivity tools

Collaboration platforms

Expense tools

Job description

Confidential Biotech in Massachusetts is seeking an Executive Assistant to support senior leadership in a fast-moving, stealth-mode environment. This on-site role requires exceptional organization, proactive problem solving, and the ability to anticipate needs to help leadership stay prepared and effective as the company scales.

You will manage complex calendars, travel, meeting materials, and board/investor prep while partnering with internal teams to streamline processes and maintain an