Business Support Specialist - Shipping and Receiving

Dairy Farmers of America; Minnesota; On-site; USD 35,000 - 52,000; Full time

Job summary

Dairy Farmers of America is seeking an administrative assistant to support the Winthrop location under general supervision. You will handle daily clerical tasks, assist with shipping and receiving, prepare correspondence, and produce reports using standard office software.

The ideal candidate has a high school diploma, 1–3 years of office experience, strong attention to detail, and the ability to communicate clearly.

Qualifications

• High school diploma or equivalent required.
• 1 to 3 years of office or administrative experience.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Answer phones, file documents, and general clerical duties.
• Schedule and organize onsite or virtual meetings; prepare materials.
• Track, file, collect, and summarize information.
• Maintain records, spreadsheets, logs, and schedules.
• Use software applications and standard office equipment to record and compile data.
• Generate regular and special reports using established formats.

Skills

Attention to detail

Clear written and verbal communication

Interpersonal skills

Initiative and ownership

Multi-tasking and problem solving

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Company computer systems

Job description

General Purpose

Under general supervision, perform a variety of business support activities for the location being supported, typically of an administrative nature. Duties may include handling daily shipping and receiving procedures for the Winthrop location; preparing, editing, or distributing correspondence; tracking, filing, collecting, summarizing, or organizing information; performing data entry and processing of information; running or producing reports; assisting with records retention; and completing special projects. Respond to the needs of internal and/or external customer requests or questions. May provide backup support to other administrative positions.

Job Duties and Responsibilities

• Assist department and/or office staff, performing any combination of clerical duties including answering phones, filing, sorting, receiving, classifying, reconciling, and summarizing documents and information
• Schedule and organize onsite, off-site, or virtual meetings; prepare materials for meetings
• Track, file, collect, summarize, or organize information
• Maintain various records, spreadsheets, logs, schedules, etc.
• Use software applications and other standard office equipment for recording, storing, retrieving, and compiling information
• Compile and generate regular and special reports using established formats and procedures
• The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required.Other duties may be assigned as required

Education and Experience

• High school diploma or equivalent
• 1 to 3 years’ office, administrative, or related experience
• Certification and/or License – may be required during course of employment

Knowledge, Skills, and Abilities

• Proficiency and skill with Microsoft Office Suite and company computer systems
• Able to work with accuracy and attention to detail
• Able to communicate clearly and effectively, both verbally and in writing
• Able to interact positively and work effectively with others (interpersonal skills)
• Able to anticipate and recommend needed changes
• Able to independently gather data, compile information, and prepare reports
• Able to take initiative in performing job and seek increased responsibilities
• Able to multi-task and problem solve
• Able to perform tasks and duties without constant supervision
• Must be able to read, write and speak English

An Equal Opportunity Employer