Employment Associate

Winthrop University; Rock Hill (SC); On-site; USD 36,000 - 54,000; Full time

Job summary

Winthrop University is seeking an Employment Associate to work with departments to submit employment and payroll forms to HR and the Payroll Office, and to facilitate personnel actions for faculty, staff and students.

The role supports recruiting, onboarding, offboarding, and timekeeping processes, coordinating documentation, maintaining records, and ensuring compliance with policies. Occasional travel and a 37.5-hour week are noted.

Qualifications

• Bachelor's degree, associate's degree and two years of relevant experience, or high school diploma and four years of relevant experience.
• Candidates with a Bachelor's or Associate degree plus 2 years relevant experience.
• High school diploma with 4 years relevant experience acceptable.
• Experience in HR office and payroll processing preferred.

Responsibilities

• Supports departments in hiring faculty, staff and students.
• Collects and prepares required documentation/paperwork by coordinating with the hiring department, Budget Office and Human Resources.
• Coordinates with HR and Budget Office to assist in salary actions and epafs for personnel actions.
• Assists departments in revising and ending assignments for temporary employees.
• Monitors epafs and communicates with approvers to keep them moving.
• Meets with departments to proactively manage employment needs and maintains roster of personnel and vacancies.
• Assists with interview scheduling and applicant support.
• Supports onboarding/offboarding checklists and access requests for new hires.
• Assists in preparing payroll adjustments and timesheet approvals.
• Creates and maintains procedural documentation.

Skills

Payroll processing

Data management

Excel proficiency

Communication skills

Organizational skills

Attention to detail

Interpersonal skills

Discretion with confidential info

Technical ability

Education

Bachelor's degree

Associate's degree

High school diploma

Tools

Banner software

MS Office

Job description

Reporting to the Business Center Manager, the Employment Associate works with assigned departments to submit employment and payroll forms and documentation to Human Resources (HR) and the Payroll Office and facilitates other personnel actions for permanent, temporary and student employees.

Required Qualifications

Bachelor's degree, associate's degree and two years of relevant experience, or high school diploma and four years of relevant experience.

Preferred Qualifications

• Previous related experience in a human resources office, preferably at an institute of higher education.
• Experience with payroll processing and/or data/leave management.
• Proficiency with MS Office, especially Excel.
• Experience with Banner software helpful.

Knowledge, Skills & Abilities Summary

• Working knowledge of basic employment-related terminology, laws and regulations.
• Working knowledge of payroll processing principles and practices.
• Working knowledge of Winthrop's employment and payroll processes and procedures preferred.
• Effective oral and written communication skills.
• Effective organizational skills and the ability to effectively coordinate a variety of concurrent tasks.
• Demonstrated ability to meet deadlines and work with accuracy and attention to detail in a high-volume environment.
• Good interpersonal skills and the ability to establish and maintain effective working relationships with faculty, staff, students and the general public.
• Ability to exercise sound judgment and discretion with confidential information.
• Sufficient technical ability to master required software.

Job Summary

Recruiting and Hiring

Supports departments in hiring new employees, including faculty, staff and students.

• Collects and/or prepares required documentation/paperwork by coordinating with the hiring department, Budget Office and Human Resources.
• Ensures compliance with hiring policies and procedures.
• Retains records and files according to adopted naming conventions, organization and record retention protocols.
• Escalates complex problems.

Personnel Actions

• Coordinates with Human Resources and the Budget Office to assist assigned departments in completing Request for Salary Action forms and initiating epafs for personnel actions, including temporary assignments and salary and position actions, for permanent faculty and staff.
• Assists departments in revising and ending assignments for temporary employees.
• Monitors epafs and communicates with approvers/reviewers as needed to keep them moving through the system in a timely fashion.

Reporting

• Meets with departments routinely to proactively manage employment needs.
• Maintains roster of personnel and vacant positions for assigned departments.
• Assists in the preparation of routine, standardized reports.

Onboarding and Offboarding

• Assists with interview scheduling and applicant support.
• Supports requests for technology and system access for new hires.
• Supports offboarding checklist.

Payroll

• Assists in preparing Payroll Adjustment and other forms.
• Supports management of timesheet completion and approval.

Other

• Creates and maintains procedural documentation.
• Performs other related duties as required, including serving as backup for other members of the assigned Business Center.

Travel/Overtime Requirements

Travel/Overtime Requirements Occasional work outside normal business hours.

Telecommuting

Employees are not eligible for telecommuting/remote work during their 12-month probationary period. After that time, certain positions may be eligible for telecommuting/remote work at the discretion of the supervisor and in accordance with Winthrop policies.

Type of Position

Type of Position Classified

Position Status

Position Status Full-Time

FLSA Status

FLSA Status Non-Exempt

Hours Per Week 37.5

Months per Year 12