Business Support Specialist - Shipping and Receiving

Dairy Farmers of America; Winthrop (MN); On-site; USD 36,000 - 48,000; Full time

Job summary

Dairy Farmers of America in Winthrop, MN seeks an administrative professional to support daily office tasks. You will handle phones, filing, data entry, meeting coordination, and report preparation, using Microsoft Office and internal systems.

The role requires 1–3 years of office experience, strong attention to detail, and clear written and verbal communication to assist customers and colleagues. Equal opportunity employer.

Qualifications

• High school diploma or equivalent.
• 1 to 3 years' office, administrative, or related experience.
• Certification and/or License - may be required during course of employment.

Responsibilities

• Assist department and/or office staff, performing any combination of clerical duties including answering phones, filing, sorting, receiving, classifying, reconciling, and summarizing documents and information
• Schedule and organize onsite, off-site, or virtual meetings; prepare materials for meetings
• Track, file, collect, summarize, or organize information
• Maintain various records, spreadsheets, logs, schedules, etc.
• Use software applications and other standard office equipment for recording, storing, retrieving, and compiling information
• Compile and generate regular and special reports using established formats and procedures
• The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as required

Skills

Microsoft Office Suite

Attention to detail

Verbal & written communication

Interpersonal skills

Data gathering

Report generation

Multi-tasking

Independent work

Education

High school diploma

Certification may be required

Job description

General Purpose

Under general supervision, perform a variety of business support activities for the location being supported, typically of an administrative nature. Duties may include handling daily shipping and receiving procedures for the Winthrop location; preparing, editing, or distributing correspondence; tracking, filing, collecting, summarizing, or organizing information; performing data entry and processing of information; running or producing reports; assisting with records retention; and completing special projects. Respond to the needs of internal and/or external customer requests or questions. May provide backup support to other administrative positions.

Job Duties and Responsibilities

• Assist department and/or office staff, performing any combination of clerical duties including answering phones, filing, sorting, receiving, classifying, reconciling, and summarizing documents and information


• Schedule and organize onsite, off-site, or virtual meetings; prepare materials for meetings


• Track, file, collect, summarize, or organize information


• Maintain various records, spreadsheets, logs, schedules, etc.


• Use software applications and other standard office equipment for recording, storing, retrieving, and compiling information


• Compile and generate regular and special reports using established formats and procedures


• The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as required

Education and Experience

• High school diploma or equivalent


• 1 to 3 years' office, administrative, or related experience


• Certification and/or License - may be required during course of employment

Knowledge, Skills, and Abilities

• Proficiency and skill with Microsoft Office Suite and company computer systems


• Able to work with accuracy and attention to detail


• Able to communicate clearly and effectively, both verbally and in writing


• Able to interact positively and work effectively with others (interpersonal skills)


• Able to anticipate and recommend needed changes


• Able to independently gather data, compile information, and prepare reports


• Able to take initiative in performing job and seek increased responsibilities


• Able to multi-task and problem solve


• Able to perform tasks and duties without constant supervision


• Must be able to read, write and speak English

An Equal Opportunity Employer