Employment Associate

State-of-South-Carolina; South Carolina; On-site; USD 42,000 - 56,000; Full time

Job summary

State-of-South-Carolina is seeking an Employment Associate to work with departments on employment and payroll forms, HR documentation, and personnel actions for faculty, staff, and students.

You will collaborate with HR, Budget Office, and Payroll Office to ensure timely processing of epafs, payroll adjustments, and related tasks. The role requires accuracy, confidentiality, and strong communication in a high-volume environment.

Qualifications

• Bachelor’s/associate degree with 2 years relevant experience or high school diploma with 4 years relevant experience.
• Knowledge of employment terminology, laws, and regulations.
• Knowledge of payroll processing principles and practices.
• Familiarity with Winthrop’s employment and payroll processes (preferred).
• Strong written and oral communication skills.
• Excellent organizational skills and ability to coordinate multiple tasks.
• Ability to meet deadlines in a high-volume environment.
• Strong interpersonal and customer service skills.
• Discretion with confidential information.
• Proficiency with required software.

Responsibilities

• Assist departments with recruiting, onboarding, and applicant support.
• Submit employment and payroll forms to HR and Payroll Office; coordinate documentation.
• Initiate epafs for new hires and rehires; monitor progress through approval channels.
• Maintain rosters and assist in routine reports for assigned departments.
• Provide onboarding/offboarding support and technology access requests.
• Assist in payroll adjustments and timesheet management.
• Create and maintain procedural documentation; serve as backup for team.

Skills

Employment terminology

Payroll knowledge

Communication

Organization

Deadline management

Interpersonal skills

Customer service

Discretion

Software proficiency

HR experience

Payroll processing

Education

Bachelor’s or associate degree with 2 years relevant experience

High school diploma with 4 years relevant experience

Tools

MS Office

Banner software

Job description

Reporting to the Business Center Manager, the Employment Associate works with assigned departments to submit employment and payroll forms and documentation to Human Resources (HR) and the Payroll Office and facilitates other personnel actions for permanent, temporary and student employees.

Recruiting and Hiring

• Supports departments in hiring new employees, including faculty, staff and students.
• Collects and/or prepares required documentation/paperwork by coordinating with the hiring department, Budget Office and Human Resources.
• Initiates electronic personnel action forms (epafs) for new hires and rehires.
• Ensures compliance with hiring policies and procedures.
• Retains records and files according to adopted naming conventions, organization and record retention protocols.
• Escalates complex problems.

Personnel Actions

• Coordinates with Human Resources and the Budget Office to assist assigned departments in completing Request for Salary Action forms and initiating epafs for personnel actions, including temporary assignments and salary and position actions, for permanent faculty and staff.
• Assists departments in revising and ending assignments for temporary employees.
• Monitors epafs and communicates with approvers/reviewers as needed to keep them moving through the system in a timely fashion.

Reporting

• Meets with departments routinely to proactively manage employment needs.
• Maintains roster of personnel and vacant positions for assigned departments.
• Assists in the preparation of routine, standardized reports.

Onboarding and Offboarding

• Assists with interview scheduling and applicant support.
• Supports requests for technology and system access for new hires.
• Supports offboarding checklist.

Payroll

• Assists in preparing Payroll Adjustment and other forms.
• Supports management of timesheet completion and approval.

Other

• Creates and maintains procedural documentation.
• Serves as backup for other members of the assigned Business Center.

• Bachelor’s degree, associate’s degree and two years of relevant experience, or high school diploma and four years of relevant experience.
• Working knowledge of basic employment-related terminology, laws and regulations.
• Working knowledge of payroll processing principles and practices.
• Working knowledge of Winthrop’s employment and payroll processes and procedures preferred.
• Effective oral and written communication skills.
• Effective organizational skills and the ability to effectively coordinate a variety of concurrent tasks.
• Demonstrated ability to meet deadlines and work with accuracy and attention to detail in a high-volume environment.
• Good interpersonal skills and the ability to establish and maintain effective working relationships with faculty, staff, students and the general public.
• Exceptional customer service skills.
• Ability to exercise sound judgment and discretion with confidential information.
• Sufficient technical ability to master required software.

• Previous related experience in a human resources office, preferably at an institute of higher education.
• Experience with payroll processing and/or data/leave management.
• Proficiency with MS Office, especially Excel.
• Experience with Banner software helpful.

Travel/Overtime Requirements: Occasional work outside normal business hours.

Telecommuting: Employees are not eligible for telecommuting/remote work during their 12-month probationary period. After that time, certain positions may be eligible for telecommuting/remote work at the discretion of the supervisor and in accordance with Winthrop policies.