Office Administrator II General Admin

Builders FirstSource; Houston (TX); On-site; USD 40,000 - 48,000; Full time

Job summary

Builders FirstSource is seeking an administrative professional to support one or more departments with a variety of office operations. You will coordinate workflow, data entry, and maintain policy procedures to ensure smooth daily operations.

The role includes scheduling meetings, arranging travel, preparing reports, and providing HR and sales support as needed. Adherence to safety guidelines and company policies is required.

Qualifications

• High school diploma or GED is required.
• At least 2 years of administrative or related experience.

Responsibilities

• Coordinates workflow and communications between operating units, vendors, and customers to support day-to-day administrative and operational process.
• Responds to non-routine information requests and performs data entry and retrieval functions.
• Assists with preparation of reports and various accounting, compliance, inventory, or HR related duties as requested.
• Arrange meetings, schedule appointments and make travel reservations.
• Assists with HR processes and coordinate HR data transfer to regional HR.
• May assist with sales orders, invoicing, customer accounts, and provide sales transaction support as requested.
• Observe safety procedures and participate in safety meetings; may suggest improvements to safety procedures.
• Other duties may be assigned.

Skills

Excellent customer service

Strong verbal & written communication

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

PURPOSE

Responsible for performing a variety of administrative and office operations support activities for one or more people or departments.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Coordinates workflow and communications between operating units, vendors, and customers to support day-to-day administrative and operational process.


• Serves as a resource on all office policy, methods & procedures and perform data entry and retrieval functions. May respond to non-routine information requests.


• Assists with the preparation of reports and perform various accounting, compliance, inventory, or HR related duties as requested.


• Arrange meetings, schedule appointments and make travel reservations.


• Assists with HR processes and coordinate HR data transfer to regional HR.


• May assist with sales orders, invoicing, customer accounts, and provide similar sales transaction support as requested.


• Understands and observes all safety procedures and practices in order to prevent injury to self or co- workers; attends periodic safety meetings as required; may recommend changes to improve safety procedures.


• Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

MINIMUM REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

High school diploma or General Education Degree (GED) and 2 years administrative or related experience; or an equivalent combination of education and experience.

COMPETENCIES

• Excellent customer service skills


• Service coordinator- and as business needs requires


• Strong verbal and written communication skills


• Ability to organize, prioritize and efficiently manager projects


• Ability to apply common sense understanding to carry out written or oral instructions


• Proficiency in Microsoft Office Suite

WORK ENVIRONMENT / PHYSICAL ACTIVITY

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is generally performed in an office setting and generally sedentary, but may involve walking or standing for brief periods of time.


• May be required to occasionally lift, carry, push, pull, or otherwise move objects up to 25 pounds