Employment Associate

State of South Carolina; South Carolina; On-site; USD 42,000 - 54,000; Full time

Job summary

Winthrop University is seeking an Employment Associate to support departments by submitting employment and payroll forms to HR and the Payroll Office, and to facilitate personnel actions for permanent, temporary, and student employees.

The role covers recruiting, onboarding, payroll, and reporting duties, ensuring compliance with policies and maintaining accurate personnel records. Strong communication and organizational skills are essential for success.

Qualifications

• Bachelor's degree or equivalent experience in a related field.
• Knowledge of payroll processing principles and practices.
• Familiarity with employment and payroll processes is preferred.
• Excellent communication and organizational skills are essential.
• Ability to handle confidential information with discretion.
• Higher education experience is a plus.

Responsibilities

• Submit employment and payroll forms and documentation to HR and the Payroll Office.
• Coordinate with departments to collect required documentation.
• Initiate epafs for new hires and rehires.
• Ensure compliance with hiring policies and procedures.
• Retain and organize personnel records per governing conventions.
• Assist with onboarding and offboarding processes.
• Provide backup support for other Business Center staff.

Skills

Payroll processing

HR documentation

Onboarding support

Communication

Records management

Customer service

Education

Bachelor's degree

High school diploma + 4 years experience

Tools

Banner software

Excel

Payroll systems

Job description

Job Responsibilities

Reporting to the Business Center Manager, the Employment Associate works with assigned departments to submit employment and payroll forms and documentation to Human Resources (HR) and the Payroll Office and facilitates other personnel actions for permanent, temporary and student employees.

Job Responsibilities

Reporting to the Business Center Manager, the Employment Associate works with assigned departments to submit employment and payroll forms and documentation to Human Resources (HR) and the Payroll Office and facilitates other personnel actions for permanent, temporary and student employees.

Recruiting and Hiring

• Supports departments in hiring new employees, including faculty, staff and students.


• Collects and/or prepares required documentation/paperwork by coordinating with the hiring department, Budget Office and Human Resources.


• Initiates electronic personnel action forms (epafs) for new hires and rehires.


• Ensures compliance with hiring policies and procedures.


• Retains records and files according to adopted naming conventions, organization and record retention protocols.


• Escalates complex problems.

Personnel Actions

• Coordinates with Human Resources and the Budget Office to assist assigned departments in completing Request for Salary Action forms and initiating epafs for personnel actions, including temporary assignments and salary and position actions, for permanent faculty and staff.


• Assists departments in revising and ending assignments for temporary employees.


• Monitors epafs and communicates with approvers/reviewers as needed to keep them moving through the system in a timely fashion.

Reporting

• Meets with departments routinely to proactively manage employment needs.


• Maintains roster of personnel and vacant positions for assigned departments.


• Assists in the preparation of routine, standardized reports.

Onboarding and Offboarding

• Assists with interview scheduling and applicant support.


• Supports requests for technology and system access for new hires.


• Supports offboarding checklist.

Payroll

• Assists in preparing Payroll Adjustment and other forms.


• Supports management of timesheet completion and approval.

Other

• Creates and maintains procedural documentation.


• Serves as backup for other members of the assigned Business Center.

Minimum And Additional Requirements

• Bachelor's degree, associate's degree and two years of relevant experience, or high school diploma and four years of relevant experience.


• Working knowledge of basic employment-related terminology, laws and regulations.


• Working knowledge of payroll processing principles and practices.


• Working knowledge of Winthrop's employment and payroll processes and procedures preferred.


• Effective oral and written communication skills.


• Effective organizational skills and the ability to effectively coordinate a variety of concurrent tasks.


• Demonstrated ability to meet deadlines and work with accuracy and attention to detail in a high-volume environment.


• Good interpersonal skills and the ability to establish and maintain effective working relationships with faculty, staff, students and the general public.


• Exceptional customer service skills.


• Ability to exercise sound judgment and discretion with confidential information.


• Sufficient technical ability to master required software.

Preferred Qualifications

• Previous related experience in a human resources office, preferably at an institute of higher education.


• Experience with payroll processing and/or data/leave management.


• Proficiency with MS Office, especially Excel.


• Experience with Banner software helpful.

Additional Comments

Travel/Overtime Requirements: Occasional work outside normal business hours.

Telecommuting: Employees are not eligible for telecommuting/remote work during their 12-month probationary period. After that time, certain positions may be eligible for telecommuting/remote work at the discretion of the supervisor and in accordance with Winthrop policies.