Business Office Manager

Phoenix Senior Living; Springfield (MO); On-site; USD 45,000 - 65,000; Full time

Job summary

The Bungalows at Chesterfield Village, operated by Phoenix Senior Living, seeks a Business Office Manager to oversee administrative and financial operations, payroll, HR administration, and records management.

You will lead office staff, implement budgets, monitor performance, and ensure efficient office procedures. A 1-year related experience and associate/bachelor degree preferred are required to succeed in this role.

Qualifications

• 1 year related experience required.
• Associate/Bachelor degree preferred.

Responsibilities

• Organize office operations and procedures, handle payroll, and manage correspondence.
• Define procedures for records retention, protection, retrieval, transfer and disposal.
• Plan and implement efficient office systems, layouts, and equipment.
• Set and enforce office policies; measure results against standards.
• Schedule and assign staff; monitor work results.
• Recruit, orient, and train office staff.
• Coach and evaluate staff performance.
• Keep professional knowledge up to date via workshops and publications.
• Assist in budgeting and analyze variances; take corrective actions.
• Contribute to team goals and related tasks.

Skills

Supply Management

Informing Others

Budget Tracking

Delegation

Staffing

Process Management

Multitasking

Supervision

Standards Development

Process Improvement

Inventory Control

Reporting

Education

Associate/Bachelor degree preferred

Job description

Description

The Bungalows at Chesterfield Village is seeking a Business Office Manager to join their team!

The Business Office Manager reports directly to Executive Director.

Purpose

Business Office | Administrative

Supports community operations by maintaining office systems and administrative staff. Responsible for associate recognition and engagement, performance management and evaluations. Responsible for financial management and systems related business processes such as: Payroll & Human Resources Administration and information Monitoring /Process and Systems Financial Systems Close and Management Business Processes –Key Controls Technical / Professional Knowledge of Quality Assurance.

Principle Duties And Responsibilities

Business Office | Administrative

• Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; Implementation of filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
• Completes operational requirements by scheduling and assigning employees; following up on work results.
• Maintains office staff by managing the recruitment, selection, orientation, and training of associates.
• Maintains administrative staff job results by coaching, counseling, and disciplining associates; planning, monitoring, and appraising job results.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks.
• Achieves financial objectives by implementing set budget; analyzing variances and initiating corrective actions.
• Contributes to team effort by accomplishing related results as needed.

Requirements

Skills/Qualifications:

Business Office | Administrative

1 year related experience, Associate/Bachelor degree preferred. Supply Management, Informing Others, Tracking/Analyzing Budget Expenses, Delegation, Staffing, and Managing Processes, ability to multi task, Supervision, Developing Standards, Promoting Process Improvement, Inventory Control, and Reporting Skills.

Physical Requirements

• In an 8 hour workday, associate may stand / walk:
• Hours at one time: 0 - 2
• Total hours/ day: 4 – 6
• In An 8 Hour Workday, Associate May Sit
• Hours at one time: 0 - 4
• Total hours/ day: 4 - 6
• In An 8 Hour Workday, Associate May Drive
• 30-60 minutes, 1 - 2 times a week
• Associate will support / assist: (Maximum lbs)
• Frequency: 50 lbs
• Occasionally: 150 lbs
• Associate will lift / carry (Maximum lbs)
• Frequency: 40 lbs
• Occasionally: 70 lbs
• Height of lift: 3 – 4 feet
• Distance of carry: 30 yards
• Associate Will Use Hands For Repetitive
• Simple grasping, pushing, and pulling, fine manipulation
• Associate Should Be Able To
• Bend: Occasional
• Squat: Occasional
• Kneel: Occasional
• Climb: Occasional
• Reach: Occasional, 3 feet