Business Office Manager

The Pearl At Watkins Centre; Midlothian (VA); On-site; USD 40,000 - 60,000; Full time

Job summary

The Pearl At Watkins Centre is seeking an Administrative/Business Office professional to support community operations and manage payroll, HR administration, budgets, and records control. You will oversee office systems, staff scheduling, recruitment, coaching, and policy implementation to drive efficiency and financial objectives.

Ideal candidates have 1 year of related experience, an Associate or Bachelor degree, and strong organizational, supervisory, and reporting skills to maintain accuracy

Qualifications

• 1 year related experience; Associate/Bachelor degree preferred.
• Supply Management, Informing Others, Tracking/Analyzing Budget Expenses, Delegation, Staffing, and Managing Processes, ability to multi task.
• Supervision, Developing Standards, Promoting Process Improvement, Inventory Control, and Reporting Skills.

Responsibilities

• Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; implementing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
• Completes operational requirements by scheduling and assigning employees; following up on work results.
• Maintains office staff by managing the recruitment, selection, orientation, and training of associates.
• Maintains administrative staff job results by coaching, counseling, and disciplining associates; planning, monitoring, and appraising job results.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks.
• Achieves financial objectives by implementing set budget; analyzing variances and initiating corrective actions.
• Contributes to team effort by accomplishing related results as needed.

Skills

Supply management

Informing others

Budget tracking

Delegation

Staffing

Process management

Supervision

Developing standards

Process improvement

Inventory control

Reporting

Education

Associate/Bachelor degree preferred

Job description

Purpose

Business Office | Administrative

Supports community operations by maintaining office systems and administrative staff. Responsible for associate recognition and engagement, performance management and evaluations. Responsible for financial management and systems related business processes such as: Payroll & Human Resources Administration and information Monitoring /Process and Systems Financial Systems Close and Management Business Processes –Key Controls Technical / Professional Knowledge of Quality Assurance.

PRINCIPLE DUTIES AND RESPONSIBILITIES

Business Office | Administrative

Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; Implementation of filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.

Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.

Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.

Implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.

Completes operational requirements by scheduling and assigning employees; following up on work results.

Maintains office staff by managing the recruitment, selection, orientation, and training of associates.

Maintains administrative staff job results by coaching, counseling, and disciplining associates; planning, monitoring, and appraising job results.

Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks.

Achieves financial objectives by implementing set budget; analyzing variances and initiating corrective actions.

Contributes to team effort by accomplishing related results as needed.

Requirements

Skills/Qualifications:

Business Office | Administrative

1 year related experience, Associate/Bachelor degree preferred. Supply Management, Informing Others, Tracking/Analyzing Budget Expenses, Delegation, Staffing, and Managing Processes, ability to multi task, Supervision, Developing Standards, Promoting Process Improvement, Inventory Control, and Reporting Skills.

PHYSICAL REQUIREMENTS

In an 8 hour workday, associate may stand / walk:

Hours at one time: 0 - 2

Total hours/ day: 4 – 6

In an 8 hour workday, associate may sit:

Hours at one time: 0 - 4

Total hours/ day: 4 - 6

In an 8 hour workday, associate may drive:

30-60 minutes, 1 - 2 times a week

Associate will support / assist: (Maximum lbs)

Frequency: 50 lbs

Occasionally: 150 lbs

Associate will lift / carry (Maximum lbs)

Frequency: 40 lbs

Occasionally: 70 lbs

Height of lift: 3 – 4 feet

Distance of carry: 30 yards

Associate will use hands for repetitive:

Simple grasping, pushing, and pulling, fine manipulation

Associate should be able to:

Bend: Occasionally

Squat: Occasionally

Kneel: Occasionally

Climb: Occasionally

Reach: Occasionally, 3 feet