Business Office Manager

Phoenix Senior Living; Chesterfield Township (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

Phoenix Senior Living is seeking a Business Office Manager for The Bungalows at Chesterfield Village. The role reports to the Executive Director and supports community operations through payroll, HR administration, and financial processes.

Candidates should have at least 1 year of related experience; Associate or Bachelor degree preferred. Responsibilities include staffing, budgeting, process improvements, and maintaining office efficiency across procedures and records management.

Qualifications

• 1 year related experience required; degree preferred.
• Experience in supply management and budgeting/expense tracking.
• Ability to multi-task, supervise and develop standards and process improvements.

Responsibilities

• Organize office operations; manage payroll; control correspondence and filing.
• Recruit, train, supervise administrative staff; set performance standards.
• Monitor budgets; analyze variances; implement corrective actions.
• Maintain office efficiency through systems, layouts, equipment procurement.
• Support financial objectives and related controls.

Skills

Supply Management

Informing Others

Budget Tracking

Delegation

Staffing

Process Management

Multi-tasking

Supervision

Standards Development

Process Improvement

Inventory Control

Reporting

Education

Associate or Bachelor degree

Job description

Apply

Job Type
Full-time

Description

The Bungalows at Chesterfield Village is seeking a Business Office Manager to join their team!
The Business Office Manager reports directly to Executive Director.

Purpose

Business Office | Administrative
Supports community operations by maintaining office systems and administrative staff. Responsible for associate recognition and engagement, performance management and evaluations. Responsible for financial management and systems related business processes such as: Payroll & Human Resources Administration and information Monitoring /Process and Systems Financial Systems Close and Management Business Processes –Key Controls Technical / Professional Knowledge of Quality Assurance.

Principle Duties And Responsibilities

Business Office | Administrative
Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; Implementation of filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
Implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
Completes operational requirements by scheduling and assigning employees; following up on work results.
Maintains office staff by managing the recruitment, selection, orientation, and training of associates.
Maintains administrative staff job results by coaching, counseling, and disciplining associates; planning, monitoring, and appraising job results.
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks.
Achieves financial objectives by implementing set budget; analyzing variances and initiating corrective actions.
Contributes to team effort by accomplishing related results as needed.

Requirements

Skills/Qualifications:
Business Office | Administrative
1 year related experience, Associate/Bachelor degree preferred. Supply Management, Informing Others, Tracking/Analyzing Budget Expenses, Delegation, Staffing, and Managing Processes, ability to multi task, Supervision, Developing Standards, Promoting Process Improvement, Inventory Control, and Reporting Skills.

Physical Requirements

In an 8 hour workday, associate may stand / walk:

Hours at one time: 0 - 2
Total hours/ day: 4 – 6

In An 8 Hour Workday, Associate May Sit

Hours at one time: 0 - 4
Total hours/ day: 4 - 6

In An 8 Hour Workday, Associate May Drive

30-60 minutes, 1 - 2 times a week

Associate will support / assist: (Maximum lbs)

Frequency: 50 lbs
Occasionally: 150 lbs

Associate will lift / carry (Maximum lbs)

Frequency: 40 lbs
Occasionally: 70 lbs
Height of lift: 3 – 4 feet
Distance of carry: 30 yards

Associate Will Use Hands For Repetitive

Simple grasping, pushing, and pulling, fine manipulation

Associate Should Be Able To

Bend: Occasionally
Squat: Occasionally
Kneel: Occasionally
Climb: Occasionally
Reach: Occasionally, 3 feet