Business Office Manager

Phoenixsrliving; Virginia; Presencial; USD 55.000 - 75.000; Jornada completa

Descripción de la vacante

The Pearl at Watkins Centre is seeking a Business Office Manager to join their team. The role reports directly to the Executive Director and supports community operations by maintaining office systems and managing payroll, HR administration, and information monitoring.

Responsibilities include supervising administrative staff, ensuring efficient office operations, and contributing to financial objectives through budgeting and internal controls.

Formación

• 1 year related experience; Associate/Bachelor degree preferred.
• Payroll experience and HR administration are desirable.
• Strong organizational, communication, and budgeting skills.

Responsabilidades

• Maintain office services by organizing operations and procedures; payroll processing; handling correspondence; filing.
• Define records retention, protection, retrieval, transfer and disposal procedures.
• Plan and implement office systems, layouts and equipment procurement.
• Establish standards and procedures; monitor results; adjust as needed.
• Schedule and assign staff; ensure work quality and follow-up.
• Manage recruitment, onboarding, and training of associates.
• Coach and develop the administrative team; monitor performance.
• Attend educational workshops and build professional networks.
• Support financial objectives by monitoring budgets and variances; take corrective actions.
• Contribute to team effort and take on related tasks as needed.

Conocimientos

Supply Management

Informing Others

Budget Tracking

Delegation

Staffing

Process Management

Multi-tasking

Supervision

Standards Development

Process Improvement

Inventory Control

Reporting

Educación

Associate degree

Bachelor's degree

Descripción del empleo

Description

The Pearl at Watkins Centre is seeking a Business Office Manager to join their team!

The Business Office Manager reports directly to Executive Director.

Purpose

Business Office | Administrative

Supports community operations by maintaining office systems and administrative staff. Responsible for associate recognition and engagement, performance management and evaluations. Responsible for financial management and systems related business processes such as: Payroll & Human Resources Administration and information Monitoring /Process and Systems Financial Systems Close and Management Business Processes –Key Controls Technical / Professional Knowledge of Quality Assurance.

PRINCIPLE DUTIES AND RESPONSIBILITIES

Business Office | Administrative

Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; Implementation of filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.

Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.

Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.

Implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.

Completes operational requirements by scheduling and assigning employees; following up on work results.

Maintains office staff by managing the recruitment, selection, orientation, and training of associates.

Maintains administrative staff job results by coaching, counseling, and disciplining associates; planning, monitoring, and appraising job results.

Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks.

Achieves financial objectives by implementing set budget; analyzing variances and initiating corrective actions.

Contributes to team effort by accomplishing related results as needed.

Requirements

Skills/Qualifications:

Business Office | Administrative

1 year related experience, Associate/Bachelor degree preferred. Supply Management, Informing Others, Tracking/Analyzing Budget Expenses, Delegation, Staffing, and Managing Processes, ability to multi task, Supervision, Developing Standards, Promoting Process Improvement, Inventory Control, and Reporting Skills.

PHYSICAL REQUIREMENTS

In an 8 hour workday, associate may stand / walk:

Hours at one time: 0 - 2

Total hours/ day: 4 – 6

In an 8 hour workday, associate may sit:

Hours at one time: 0 - 4

Total hours/ day: 4 - 6

In an 8 hour workday, associate may drive:

30-60 minutes, 1 - 2 times a week

Associate will support / assist: (Maximum lbs)

Frequency: 50 lbs

Occasionally: 150 lbs

Associate will lift / carry (Maximum lbs)

Frequency: 40 lbs

Occasionally: 70 lbs

Height of lift: 3 – 4 feet

Distance of carry: 30 yards

Associate will use hands for repetitive:

Simple grasping, pushing, and pulling, fine manipulation

Associate should be able to:

Bend: Occasionally

Squat: Occasionally

Kneel: Occasionally

Climb: Occasionally

Reach: Occasionally, 3 feet