Business Office Manager

Topaz Fiscal Services LLC; Edmonton (KY); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Same day pay

Job summary

Topaz Fiscal Services LLC is seeking a Business Office Manager to maintain comprehensive financial records and oversee billing, AR/AP, and reporting within a healthcare setting.

The role requires knowledge of Medicare/Medicaid billing, strong accuracy in invoicing, and collaboration with department heads to resolve account discrepancies. A bachelor's degree or equivalent experience is preferred, with emphasis on accounting and business.

Qualifications

• Bachelor's degree preferred or equivalent combination of education and experience.
• Minimum of 2 years college with emphasis on accounting/business.
• 3 years business office experience required.
• Working knowledge of bookkeeping or accounting principles, preferably in healthcare (Medicare/Medicaid and third-party billing).

Responsibilities

• Maintain complete, systematic records of financial transactions.
• Oversee billing processes, including invoicing client services and reimbursements.
• Manage accounts payable and accounts receivable, and petty cash/credit cards.
• Reconcile accounts and provide financial reports to Administrator.
• Monitor census data and ensure accurate recording for regulatory compliance.

Skills

Billing management

Accounts payable/receivable

Financial reporting

Medicare/Medicaid knowledge

Education

Bachelor's degree or equivalent

Two years college with accounting/business emphasis

Three years business office experience

Knowledge of bookkeeping/accounting principles

Job description

POSITION PURPOSE

The Business Office Manager maintains complete and systematic records of the financial transactions and a variety of other business office duties.

Same day pay available

ESSENTIAL FUNCTIONS OF POSITION

• Responsible for management, oversight, and completion of billing process consistent with company policie, procedures and standards.
• Manages and oversees business office functions in records, accounting, billing, accounts payable, and accounts receivable, inventory and supply management.
• Directs billing functions, including accurate invoicing of all client services. Ensures reimbursement from governmental payers, insurance companies, client's or client representatives in compliance with company standards.
• Ensures all bills are paid in timely and accurate manner.
• Monitors services provided will be reimbursable(monitors tile levels, applied incomes, etc)
• Manages Petty cash/credit cards
• Consults with all department heads to resolve errors in accounts.
• reconciles accounts and provides financial reports to Administrator upon request.
• Tracks Census, census summary report, and obtains 24 hour nursing report from charge nurse.
• Interacts with the general public, visitors, families, and residents
• May act in an administrative capacity if designated by the Administrator.
• Receives and receipts payments in an accurate and timely manner. records the details of financial transactions in appropriate journals and ledgers. Summarizes and Balances entries recording on individual journals and ledgers.
• Receipts, posts, and maintains accurate individual resident trust ledgers to meet Federal and State regulations. Reconciles to bank statements
• Maximizes office productivity through proficient use of appropriate software applications.
• Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of personnel and resident financial records.
• Understands and adheres to the guidelines of "Resident Rights"
• Performs additional duties as assigned

EDUCATION / REQUIREMENTS

Bachelor's Degree preferred; or equivalent combination if education and experience. A minimum of 2 years college required with emphasis on accounting and business. Must have 3 years business office experience. Must have a working knowledge of bookkeeping or accounting principals, preferably in a healthcare setting to include Medicare, Medicaid, and third party Billing.