Business Office Coordinator

Fox 1 Financial; Scottsdale (AZ); On-site; USD 33,000 - 39,000; Full time

Job summary

Fox 1 Financial in Scottsdale, AZ is seeking a dependable Business Office Coordinator for a hands-on, full‑time role in a small office. The position balances property services coordination, bill paying, and general office duties to keep the Admin desk running smoothly.

You will work with tenants, vendors, and service providers, handle data entry and records, prepare documents, and support special projects. The right candidate is organized, self-motivated, and a team player who can also work

Qualifications

• Previous experience as a Secretary, or in office administration, or a related field.
• Intermediate proficiency in Microsoft Excel and Microsoft Word is required.
• Strong organizational and time‑management skills.
• Excellent written and verbal communication skills.
• Comfortable handling numbers, records, and confidential information.
• Strong attention to detail and accuracy.
• Professional, friendly, and helpful attitude.
• Ability to prioritize multiple tasks, shift priorities seamlessly and meet deadlines.
• Ability to work independently while also being a supportive team member.

Responsibilities

• Assist with day‑to‑day property services type activities.
• Communicate with tenants, vendors, and service providers in a friendly and professional manner.
• Respond to phone calls, emails, and general inquiries.
• Assist with bill paying, invoicing, and record keeping.
• Maintain accurate files, records, and spreadsheets.
• Prepare letters, correspondence, reports, and other office documents.
• Schedule appointments, coordinate maintenance requests, and follow up as needed.
• Enter and maintain data accurately.
• Perform general administrative and secretarial duties.
• Resolve routine questions or concerns.
• Support other office needs and special projects as they arise.

Skills

Excel

Word

Organization & time-management

Written & verbal communication

Confidential information handling

Attention to detail

Team player

Independent worker

Dependable

Willing to learn

Job description

Job Description

Job Description

** Small Office | Full-Time Position**

We are looking for a dependable, organized, and personable Business Office Coordinator to join our small office team. This is a hands‑on position for someone who enjoys variety and is comfortable balancing property services coordination, bill paying and general office responsibilities.

The ideal candidate is a self‑motivated team player who can work independently, stay organized, communicate professionally, and take pride in keeping the Admin desk running smoothly.

** Responsibilities**

• Assist with day‑to‑day property services type activities
• Communicate with tenants, vendors, and service providers in a friendly and professional manner
• Respond to phone calls, emails, and general inquiries
• Assist with bill paying, invoicing, and record keeping
• Maintain accurate files, records, and spreadsheets
• Prepare letters, correspondence, reports, and other office documents
• Schedule appointments, coordinate maintenance requests, and follow up as needed
• Enter and maintain data accurately
• Perform general administrative and secretarial duties
• Resolve routine questions or concerns
• Support other office needs and special projects as they arise

** Qualifications & Skill Requirements:**

• Previous experience as a Secretary, or in office administration, or a related field
• Intermediate proficiency in Microsoft Excel and Microsoft Word is required
• Strong organizational and time‑management skills
• Excellent written and verbal communication skills
• Comfortable handling numbers, records, and confidential information
• Strong attention to detail and accuracy
• Professional, friendly, and helpful attitude
• Ability to prioritize multiple tasks, shift priorities seamlessly and meet deadlines
• Ability to work independently while also being a supportive team memberl>
• Dependable, responsible, and willing to learn

** What We’re Looking For**

We value someone who is friendly, trustworthy, organized, and capable of wearing many hats. Because we are a small office, every team member plays an important role, and we appreciate someone who is willing to pitch in wherever needed.

Pay range is $24-$28, depending on experience.

• There are no health benefits and no retirement plan is available.

If you enjoy keeping things organized, solving problems, and having a varied workday, we would love to hear from you!