Business Development & Operations Coordinator

Ultimate Staffing; California (MO); On-site; USD 90,000 - 120,000; Full time

Job summary

Ultimate Staffing in Pasadena, CA seeks a Business Development & Operations Coordinator to support growth, project pursuits, and office operations in a fast-paced construction environment.

Responsibilities include business development, project coordination, HR support, and process improvements to enhance operational efficiency. Strong communication and organization are essential, with willingness to travel locally for meetings and opportunities.

Qualifications

• 2+ years of construction industry experience.
• Public Works experience strongly preferred.
• Experience in business development, project coordination, office administration, or operations.
• Strong organizational and multitasking skills.
• Ability to travel locally for meetings and project opportunities.
• Proficiency in Microsoft Office Suite.
• Knowledge of HR processes is a plus.

Responsibilities

• Business Development: Identify and pursue new project opportunities, with a focus on Public Works.
• Operations & Office Coordination: Oversee daily office operations, coordinate schedules and project documentation.
• Project & HR Support: Onboard and maintain employee records, assist with training coordination and compliance.

Skills

Construction experience

Public Works experience

Business development

Project coordination

Office administration

Microsoft Office

HR processes

Client communication

Local travel

Tools

Microsoft Office Suite

Job description

Job Posting: Business Development & Operations Coordinator

Location: Pasadena, CA

Salary: $90,000 - $120,000 DOE

Industry: Construction / Public Works

Position Summary

A growing construction organization is seeking a Business Development & Operations Coordinator to support business growth, project pursuits, office operations, and administrative functions. This is a highly visible role that combines business development, project coordination, office management, and HR support within a fast-paced construction environment.

Key Responsibilities

Business Development

• Identify and pursue new project opportunities, with a focus on Public Works projects.
• Build and maintain relationships with clients, contractors, agencies, and industry partners.
• Assist with proposal preparation, bid submissions, and project pursuit activities.
• Support growth initiatives across public and private sector construction projects.
• Attend meetings, site visits, and networking events to develop new business opportunities.

Operations & Office Coordination

• Oversee daily office operations and administrative activities.
• Coordinate schedules, meetings, correspondence, and project documentation.
• Maintain organized records and support communication between departments.
• Track deadlines and provide updates to leadership on key initiatives.

Project & HR Support

• Assist with onboarding, employee records, and training coordination.
• Support compliance, certifications, and safety documentation.
• Help maintain organized project and administrative workflows.
• Contribute to process improvements that enhance operational efficiency.

Qualifications

• 2+ years of recent construction industry experience required.
• Public Works experience strongly preferred.
• Experience in business development, project coordination, office administration, or operations.
• Strong organizational and multitasking skills.
• Ability to build relationships and communicate effectively with clients and stakeholders.
• Proficiency in Microsoft Office Suite.
• Knowledge of HR processes and compliance is a plus.
• Ability to travel locally for meetings and project opportunities.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.