Budget & Operations Analyst (Part-Time)

Opt For Healthy Living; California (MO); Hybrid; USD 33,000 - 35,000; Part time

Job summary

San José State University is seeking a Department Administrative Analyst (Part-Time, 0.5 FTE) in the Philosophy Department to provide complex administrative, budgetary, and operational support to the Department Chair, faculty, staff, and students.

The role involves monitoring department budgets, coordinating personnel processes, supporting recruitment and curriculum activities, and serving as a liaison with college and university offices and the public.

Qualifications

• Bachelor's degree or equivalent training.
• Administrative work experience involving study, analysis, and evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Responsibilities

• Analyze, monitor, reconcile, and report on department budgets, grants, faculty accounts, scholarships, and other university and foundation-funded accounts.
• Process purchase requisitions, travel requests and reimbursements, payroll-related transactions, fund transfers, and other financial documents in accordance with university policies and procedures.
• Support faculty appointments, curriculum and scheduling matters, faculty reviews, tenure-track recruitment, candidate visits, travel arrangements, and related reimbursements.
• Serve as a resource to faculty, staff, students, and the public by interpreting university policies, coordinating deadlines, maintaining calendars, and responding to inquiries.
• Coordinate department meetings, events, special projects, student and graduate assistant workflows, communications, and operational improvements

Skills

Budget analysis

Communication

Spreadsheet

Google Suite

Database management

Policy interpretation

Confidentiality

Problem solving

Time management

Detail oriented

Education

Bachelor's degree

Tools

FileMaker Pro

Job description

San José State University is seeking a Department Administrative Analyst (Part-Time, 0.5 FTE) in the Philosophy Department to provide complex administrative, budgetary, and operational support to the Department Chair, faculty, staff, and students.

The role involves monitoring department budgets, coordinating personnel processes, supporting recruitment and curriculum activities, and serving as a liaison with college and university offices and the public.