Part-Time Philosophy Dept Budget & Operations Analyst

The California State University; San Jose (CA); On-site; USD 33,000 - 35,000; Part time

Job summary

San José State University is seeking a part-time Department Administrative Analyst in the Department of Philosophy to provide complex administrative, budgetary, and operational support to the Chair, faculty, staff, and students.

The role includes budget monitoring, processing financial documents, supporting faculty appointments, scheduling, and liaison duties with campus offices and the public. Strong communication and data skills are essential.

Qualifications

• A bachelor's degree and/or equivalent training.
• Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Responsibilities

• Analyze, monitor, reconcile, and report on department budgets, grants, faculty accounts, scholarships, and other university and foundation-funded accounts.
• Process purchase requisitions, travel requests and reimbursements, payroll-related transactions, fund transfers, and other financial documents in accordance with university policies and procedures.
• Support faculty appointments, curriculum and scheduling matters, faculty reviews, tenure-track recruitment, candidate visits, travel arrangements, and related reimbursements.
• Serve as a resource to faculty, staff, students, and the public by interpreting university policies, coordinating deadlines, maintaining calendars, and responding to inquiries.
• Coordinate department meetings, events, special projects, student and graduate assistant workflows, communications, and operational improvements

Skills

Communication

Office software

Budget monitoring

Budget analysis

Database design

Accounting records monitoring

Multitasking

Problem solving

Confidentiality

Writing

FileMaker Pro

Relationship building

Policy interpretation

Troubleshooting

Leadership

AI awareness

Education

Bachelor's degree or equivalent

BA/BS related to disciplines or business

Tools

Relational databases

Spreadsheets

Google Suite

FileMaker Pro

Job description

San José State University is seeking a part-time Department Administrative Analyst in the Department of Philosophy to provide complex administrative, budgetary, and operational support to the Chair, faculty, staff, and students.

The role includes budget monitoring, processing financial documents, supporting faculty appointments, scheduling, and liaison duties with campus offices and the public. Strong communication and data skills are essential.