Department Budget & Admin Analyst (Part-Time)

San José State University; San Jose (CA); On-site; USD 33,000 - 35,000; Part time

Job summary

San José State University is seeking a Department Administrative Analyst in the Philosophy Department to provide complex administrative, budgetary, and operational support to the Department Chair, faculty, staff, and students. This 0.5 FTE position reports to the Director of Resources and Operations and handles budgets, personnel processes, and liaison duties.

The role coordinates deadlines, calendars, meetings, student workflows, and curriculum-related activities while ensuring compliance with

Qualifications

• Bachelor's degree or equivalent training.
• Administrative work experience involving study, analysis, and evaluation.
• Experience with budgets, procurement, and personnel processes.

Responsibilities

• Analyze, monitor, reconcile, and report department budgets and accounts.
• Process purchase requisitions, travel requests, reimbursements, payroll items.
• Support faculty appointments, curriculum and scheduling matters.
• Coordinate deadlines, calendars, meetings, and communications.
• Serve as liaison between department, college, and university offices.

Skills

Budget monitoring

Communication

Administrative support

Attention to detail

Google Suite

Database skills

Education

Bachelor's degree or equivalent

Experience in admin analysis

Tools

FileMaker Pro

Spreadsheet software

Budgeting software

Job description

San José State University is seeking a Department Administrative Analyst in the Philosophy Department to provide complex administrative, budgetary, and operational support to the Department Chair, faculty, staff, and students. This 0.5 FTE position reports to the Director of Resources and Operations and handles budgets, personnel processes, and liaison duties.

The role coordinates deadlines, calendars, meetings, student workflows, and curriculum-related activities while ensuring compliance with