Department Budget & Operations Analyst - Part-Time

San Jose State University; San Jose (CA); On-site; USD 33,000 - 35,000; Part time

Job summary

The Department of Philosophy at San Jose State University is seeking a Department Administrative Analyst to provide complex administrative, budgetary, and operational support to the Department Chair, faculty, staff, and students. This position is a 0.5 FTE part-time role.

The analyst will analyze budgets, coordinate personnel processes, support recruitment and curriculum activities, and serve as a liaison between the department and campus offices as well as the public.

Qualifications

• Bachelor's degree and/or equivalent training.
• Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

Responsibilities

• Analyze, monitor, reconcile, and report on budgets, grants, faculty accounts, scholarships, and other university and foundation-funded accounts
• Process purchase requisitions, travel requests and reimbursements, payroll-related transactions, fund transfers, and other financial documents in accordance with university policies and procedures
• Support faculty appointments, curriculum and scheduling matters, faculty reviews, tenure-track recruitment, candidate visits, travel arrangements, and related reimbursements
• Serve as a resource to faculty, staff, students, and the public by interpreting university policies, coordinating deadlines, maintaining calendars, and responding to inquiries
• Coordinate department meetings, events, special projects, student and graduate assistant workflows, communications, and operational improvements

Skills

Budget analysis

Financial reporting

Communication

Policy interpretation

Confidentiality

Multi-tasking

Database navigation

Liaison

Event coordination

Problem solving

Education

Bachelor's degree or equivalent training

Tools

Google Suite

FileMaker Pro

Spreadsheet software

Database management systems

Job description

The Department of Philosophy at San Jose State University is seeking a Department Administrative Analyst to provide complex administrative, budgetary, and operational support to the Department Chair, faculty, staff, and students. This position is a 0.5 FTE part-time role.

The analyst will analyze budgets, coordinate personnel processes, support recruitment and curriculum activities, and serve as a liaison between the department and campus offices as well as the public.