Budget & Admin Assistant — Part-Time (6 hrs/wk)

METCO, Inc.; Lincoln (MA); Hybrid; USD 28,000 - 34,000; Part time

Job summary

METCO, Inc. in Lincoln, MA seeks a long-term substitute Administrative Assistant to support school administrators with budgets, transfers, requisitions, and account reconciliations.

The role involves running monthly MUNIS reports, advising on account balances, processing purchase orders, and coordinating payments for Preschool Tuition, with immediate start and an anticipated end date of December 23, 2026 (subject to change).

Qualifications

• Assist with budget development and management.
• Process requisitions and purchase orders accurately.
• Run monthly financial reports and monitor expenditures.

Responsibilities

• Assist administrators with the development and management of budgets.
• Monitor, maintain, and execute budget transfers, requisitions, and account reconciliations for General Funds, Revolving Funds, Grant Funds, and Student Activity accounts.
• Run monthly reports from MUNIS to verify, reconcile, and monitor expenditures and provide budget projections.
• Advise administrator of account balances and issues.
• Interact with vendors and contracted providers supplying goods and services.
• Process requisition requests and purchase orders, confirm receipt, oversee distribution of supplies.
• Track open purchase orders and prepare purchase orders for payment.
• Resolve routine billing issues.
• Coordinate yearly supply bid list items.
• Support administrators with proper purchasing procedures.
• Coordinate payments for Preschool Tuition.

Skills

Budget management

Vendor relations

Financial reporting

Accounts reconciliation

Purchasing procedures

Tools

MUNIS

Job description

METCO, Inc. in Lincoln, MA seeks a long-term substitute Administrative Assistant to support school administrators with budgets, transfers, requisitions, and account reconciliations.

The role involves running monthly MUNIS reports, advising on account balances, processing purchase orders, and coordinating payments for Preschool Tuition, with immediate start and an anticipated end date of December 23, 2026 (subject to change).