Accounting Assistant II

Servingschools; Augusta (ME); Hybrid; USD 37,000 - 40,000; Full time

Benefits offered by this job

Benefits package

Job summary

Maine School Management Association (MSMA) seeks a full-time Accounting Assistant II for an in-office position with a hybrid option: four days in the office and the possibility of one day remote per week.

The successful candidate will manage Accounts Receivable for a nonprofit; must be detail-oriented, highly organized, and able to work independently with minimal supervision. Knowledge of School ERP Pro is preferred but not required.

Qualifications

• Detail-oriented with exceptional time management; able to work independently with minimal supervision.
• Experience with non-profit accounts receivable process; strong organizational skills.
• Ability to maintain confidentiality of accounting information; excellent verbal and written communication.

Responsibilities

• Complete daily deposits in collaboration with other accounting staff.
• Process and post accounts receivable transactions in School ERP Pro accounting software.
• Collaborate with internal accounting team to research and resolve receivable issues.
• Coordinate and process claim payments from other software programs into the accounting system.
• Reconcile bank statements.
• Investigate past due invoices and contact creditors to collect payments.
• Enter UC trust payments and distribute interest to UC member accounts.
• Monitor UC remittance and contributions.
• Serve as backup for MSMA’s Section 125 program administration and perform other duties as assigned.

Skills

Detail-oriented

Time management

Independent work

Verbal communication

Written communication

Confidentiality

Team collaboration

Multitasking

Adaptability

Tools

School ERP Pro

Job description

Maine School Management Association (MSMA) is seeking a full-time Accounting Assistant II. Hours of operation are Monday-Friday from 8:00 a.m. to 4:30 p.m. – this is an in-office position, four days per week with the option of one day per week to work remotely.

MSMA is the service organization for the Maine School Boards Association and the Maine School Superintendents Association.

The successful candidate must be very detail-oriented and have exceptional time management skills. The job will require the ability to work independently with minimal direct supervision. The ideal candidate must have experience and knowledge of the non-profit accounts receivable process; possess excellent organizational skills; have the ability to identify, coordinate, and efficiently complete many diverse tasks; have excellent verbal and written communication skills; have the ability to maintain confidentiality of accounting information; have the ability to work collaboratively in a team setting with in-office personnel and staff members working remotely; and must be able to work in a fast-paced environment.

Responsibilities include, but are not limited to:

• Completing the daily deposit in collaboration with other accounting staff.
• Processing and posting accounts receivable transactions in School ERP Pro accounting software.
• Collaborating with internal accounting team members to research and resolve any receivable issues.
• Coordinating and processing and integrating claim payments made from other software programs used within MSMA into the accounting software.
• Reconciling bank statements.
• Investigating past due invoices and outreach to creditors to attempt to collect payment.
• Entering claims payments and contributions for Unemployment Compensation (UC) trust.
• Applying UC admin fees and distributing interest to UC member accounts.
• Monitoring UC member remittance and UC contributions.
• Serving as the key back up resource for the administration of MSMA’s Section 125 program as needed, and performing all other duties as assigned by management.
• Knowledge of School ERP Pro software is preferred but is not required.

MSMA offers a competitive wage and benefits package. Rate of pay range is $27.50 to $29.77 commensurate with relevant experience.

Start Date: As soon as a suitable candidate is found

EOE